How to Reply to a Meeting Invitation in Microsoft Outlook

If a colleague sends you a meeting invitation in Outlook, you will need to reply. Follow these four steps to reply to a meeting invitation.

This feature works the same in all modern versions of Microsoft Outlook: 2010, 2013, and 2016.

1. Double-click the invitation in your Inbox to open it.
2. In the Respond group on the Meeting tab of the Ribbon, choose whether to accept, tentatively select, decline, or propose a new time.
3. To accept, click Accept and then select Send the Response Now to send your response to the meeting organizer.
4. The meeting now appears on your Calendar.