Free Articles and Tutorials: Microsoft Outlook

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Microsoft Outlook

Microsoft Outlook: Tips and Tricks

Here we provide a list of free articles and tutorials of tips and tricks that will make you more effective with Microsoft Outlook.

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How to Add an Appointment to Your Microsoft Outlook Calendar

You can use your Outlook Calendar to schedule an appointment, which does not involve inviting others, but will block out the time on your Outlook Calendar so those viewing it will see that you are busy at that time. To schedule an appointment in Outlook, follow these seven steps.

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How to Add a Sender to the Safe Senders List in Microsoft Outlook

Add known senders to the Safe Senders list to ensure that their email will not go to your Junk E-mail folder.

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How to Add Notes to a Group in Microsoft Outlook

You can attach a note to a group in Outlook to remind yourself about important information.

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How to Apply a Colored Font to Unread Messages in Your Microsoft Outlook Inbox

One of the ways to organize your messages in Outlook is to apply colors to message fonts; you first create color categories and then assign them to messages. You can choose from some default categories, such as unread mail, or set the formatting yourself. To apply a colored font to unread messages, follow these 10 steps.

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How to Apply Categories in Microsoft Outlook

You can use categories with email messages as a way to organize them. See the five steps below to apply categories in Outlook.

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How to Assign a Task in Microsoft Outlook

When collaborating on a task, you may want to assign it to colleagues. To assign a task in Outlook, follow these six steps.

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How to Attach Notes to Contacts in Microsoft Outlook

You can attach a note to a contact in Outlook to remind yourself about important information.

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How to Automatically Add a Signature to Messages in Microsoft Outlook

Creating your signature does not automatically add it to your email messages. Set up Outlook to automatically attach the signature to all outgoing mail by following these seven steps.

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How to Change Weather Forecast Location in Microsoft Outlook

It's easy to change the location of the three-day forecast in your Outlook calendar.

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How to Check Spelling and Grammar in Microsoft Outlook

It is a good idea to check the spelling and grammar of your messages before you send them. To check the spelling and grammar in a message, follow these five steps.

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How to Compose a Message in Microsoft Outlook

It is simple to compose a new message in Outlook.

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How to Create a Calendar Group in Microsoft Outlook

If you frequently invite the same people to meetings, you can create a Calendar group in Outlook to easily view their calendars. To create a calendar group, follow these nine steps.

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How to Create a Calendar Item in Outlook from an Inbox Email

The calendar is the best option for time specific actions vs. tasks that need to get done but have no specific deadline. The following steps show how to add an email message to your calendar.

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How to Create a Journal Entry in Microsoft Outlook

You can use the Outlook journal feature to record information for anything you do. To create a journal entry in Outlook, follow these four steps.

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How to Create and Manage Notes in Microsoft Outlook

Notes help you stay on track and organized. Follow these simple steps to create and work with notes in Microsoft Outlook.

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How to Create a Quick Part in Microsoft Outlook

Quick Parts is a feature of Outlook that saves snippets of text or images for quick reuse in future messages. If you find yourself typing the same phrase over and over, for example, creating a Quick Part can help automate your message-writing process. To create a Quick Part for text, follow these six steps.

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How to Create a Subfolder in Microsoft Outlook

Creating a folder system in Outlook will help you easily navigate your email messages. You can create subfolders in Outlook in just a few simple steps.

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How to Create a Task List in Outlook from Your Inbox

Follow these steps to add an email message to your task list.

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How to Mark a Message as Private in Microsoft Outlook

If you need to send a message that you want the recipient to understand is private information, you can mark the message as private by following these four steps.

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How to Redirect a Reply in Microsoft Outlook

When you forward an email in Outlook, it appears as if it is from you rather than the original sender, and it contains headers. If you would like to send a message to another recipient so that he or she can easily reply to the original sender, you can redirect it. To redirect a reply in Outlook, follow these three steps.

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How to Reply to a Meeting Invitation in Microsoft Outlook

If a colleague sends you a meeting invitation in Outlook, you will need to reply. Follow these four steps to reply to a meeting invitation.

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How to Request a Read Receipt in Microsoft Outlook

A read receipt confirms that an Outlook message you sent has been received and opened.

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How to Save a Message in an Alternate Format in Microsoft Outlook

You can save an Outlook message as text only, HTML, and more with just a few clicks.

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How to Schedule a Meeting from a Message in Microsoft Outlook

Microsoft Outlook provides the convenience of scheduling meetings directly from your email messages. Learn how.

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How to Schedule a Meeting with Microsoft Outlook

Outlook's Calendar makes it easy to schedule meetings with colleagues. The steps below walk you through the process of scheduling a meeting through Outlook.

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How to Search the Calendar in Microsoft Outlook

When you need to find a specific calendar item, it's easy to search your calendar in Outlook.

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How to Set Calendar Item Importance in Microsoft Outlook

You can set a priority for a calendar item in Outlook much like you do for email messages, to allow recipients to categorize meetings.

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How to Set Message Priority in Microsoft Outlook

You can set a priority to a message of High, Low, or Normal, to let your recipient know its importance. By default, priority level of messages is set to Normal. However, you can change priority to High or Low in just a few simple steps.

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How to Set Options in the Backstage view in Microsoft Outlook

You can use the Info tab in Outlook's Backstage view to manage your account settings, clean up your mailbox, and manage rules and alerts.

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How to Sort Messages by Conversation in Microsoft Outlook

Organize your Outlook messages by sorting them by conversation.

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How to Sort Messages in Microsoft Outlook

Learn how to sort messages in your Outlook inbox or other folders.

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How to Use Advanced Find in Microsoft Outlook

Advanced Find helps you find the Outlook messages you're looking for by using additional search criteria.

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How to View Other Address Books in Microsoft Outlook

Your Outlook Address Book is a collection of email addresses from your Outlook folders. If you are using Outlook with an Exchange Server account, your Address Book will include the Global Address List (GAL), a list of everyone who has an Outlook account on the Exchange Server. To view a different address book in Outlook, follow these three steps.

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