How to Apply Categories in Microsoft Outlook

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You can use categories with email messages as a way to organize them. See the five steps below to apply categories in Outlook.

This feature works the same in all modern versions of Microsoft Outlook: 2010, 2013, and 2016.

Select the message you want to categorize.
From the Home tab of the Ribbon, in the Tags group, select Categorize.
Select a category from the drop-down list.
You have the option to rename the category.
The message or other item will display the category information.

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