How to Create a Concordance File and Use AutoMark in Microsoft Word

See Microsoft Word: Tips and Tricks for similar articles.

You can speed up the process of adding an index to a large document by creating a concordance file, which is a list of all terms you want to index, and then automating the process. To create a concordance file and use it to auto-mark items in Microsoft Word follow these six steps.

This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016.

  1. Create a two-column table in a new Word document. On the left, type the text you want Word to search for, and on the right, type the index entry for the text on the left. For a subentry, type the main item followed by a colon and the subentry. Save the file.
  2. Open the document to index and from the References tab in the Index group, select Insert Index. Insert Index
  3. Select AutoMark. Select AutoMark
  4. Select the concordance file and click Open. Concordance File
  5. Word searches the document and marks found entries with "XE" followed by the specified index information. Index Information
  6. Place the cursor where you want to insert the index and select Insert Index from the References tab.

Related Articles

  1. How to Add Picture Borders in Microsoft Word
  2. How to Check Spelling and Grammar in Microsoft Word
  3. How to Use Mail Merge in Microsoft Word
  4. How to Add Picture Borders in Microsoft Word
  5. How to Remove Metadata from Microsoft Word Files
  6. How to Merge Cells in a Table in Microsoft Word
  7. How to Split Text Into Columns in Microsoft Word
  8. How to Wrap Text Around an Image in Microsoft Word
  9. How to Add Built-in Fields in Microsoft Word
  10. How to Work with Multiple Windows in Microsoft Word
  11. How to Add Clip Art in Microsoft Word
  12. How to Close a Document in Microsoft Word
  13. How to Create Custom Bullets in Microsoft Word
  14. How to Cross-Reference Captions in Microsoft Word
  15. How to Choose Paper Size in Microsoft Word
  16. How to Assign Keyboard Shortcuts to Styles in Microsoft Word
  17. How to Delete a Table of Contents in Microsoft Word
  18. How to Create a New Document in Microsoft Word
  19. How to Use Smart Lookup in Microsoft Word
  20. How to Create a Master Document in Microsoft Word
  21. How to Use the Microsoft Word Go To Command
  22. How to Copy a Macro to Another Document in Microsoft Word
  23. How to Convert a Table to Text in Microsoft Word
  24. How to Use Ink Equations in Microsoft Word
  25. How to Import a File in Microsoft Word
  26. How to Create Character-Specific Styles in Microsoft Word
  27. How to Create an Outline in Microsoft Word
  28. How to Set Print Scaling in Microsoft Word
  29. How to Create a Concordance File and Use AutoMark in Microsoft Word (this article)
  30. How to Customize the Ribbon in Office 365
  31. How to Move the Quick Access Toolbar Below the Ribbon in Microsoft Word
  32. How to Append Text to a Microsoft Word Document
  33. How to Open a Microsoft Word Document From Backstage view
  34. How to Use the Ruler in Microsoft Word
  35. How to Change Text to WordArt in Microsoft Word
  36. How to Compare Documents in Microsoft Word
  37. How to Combine Documents in Microsoft Word
  38. How to Use the Resume Reading Feature in Microsoft Word
  39. How to Resolve Style Conflicts in Microsoft Word
  40. Tips for Using Find and Replace in Microsoft Word
  41. How to Add Your Name to Microsoft Word
  42. How to Change Ribbon Tab Order in Microsoft Word
  43. How to Create a New Microsoft Word Document in Backstage view
  44. How to Use Live Layout in Microsoft Word