How to Customize the Ribbon in Office 365

See Microsoft Word: Tips and Tricks for similar articles.

In Word 365, Excel 365, PowerPoint 365, and other Office 365 products (and earlier versions of Office too), you can customize the Ribbon to make it easier for you to find the commands that you use most frequently. For example, you might want to move commands that you use a lot to the Home tab. You can can also change the order in which tabs appear, and even add your own custom tabs. In this article, we will show you how using Word 365 as an example. The process is the same in the other Office products.

Customize Ribbon Options

The settings for customizing the Ribbon are in the Word Options dialog. You can get to those settings in two ways. The easiest way is to right-click any empty space on the Ribbon and select Customize the Ribbon…: right-click ribbon The other way to get to the Ribbon customization options is to:

  1. Enter Backstage view by clicking File.
  2. Click Options: Options Tab
  3. Select Customize Ribbon: Customize Ribbon Option

The commands appear on the left and the tabs appear on the right: customize ribbon dialog

By default, only the main tabs show up on the right, but you can change that by selecting All Tabs or Tool Tabs from the dropdown at the top: ribbon tabs dropdown

Use the up and down arrows to reorder the tabs: reorder tabs

To add and modify a custom tab group:

  1. Select a tab on the right. The custom tab you add will show up after the selected tab.
  2. Below the list of tabs, click the New Tab button: New Tab Note that a new group is automatically created as well. This is because commands must be added to groups, not tabs, so all tabs must have at least one group.
  3. Do one of the following to rename the tab:
    • Right-click the new tab and select Rename: customize ribbon rename tab
    • Select the tab and click the Rename… button below the list of tabs: customize ribbon rename tab button
    Enter the new tab name in the Rename dialog and click OK: customize ribbon rename tab dialog
  4. Rename the group in the same way; that is, by right-clicking the group or selecting the group and clicking Rename. Then enter the new name for the group in the Rename dialog: customize ribbon rename group button You also have the option of selecting a symbol to represent the group.
  5. To add a command to the group, select the command on the left and the group on the right, and click Add > >: customize ribbon add command to group
  6. To remove a command from the group, select the command on the right, and click < < Remove: customize ribbon remove command from group
  7. To add a new group to an existing tab, select the tab in the dialog and click the New Group button: customize ribbon add new group
  8. By default, only the popular commands are shown on the left. You can change this using the Choose commands from dropdown. For example, you can show all commands by selecting All Commands: customize ribbon all commands
  9. Here, we have added Format Painter, Paste Special, and Show Clipboard to the custom My Clipboard tab: customize ribbon my clipboard Although the tab and the group include “(Custom)” in this dialog, that won’t show up on the Ribbon. Here’s what the tab will look like on the Ribbon: customize ribbon favorites

Reset the Ribbon to Default Settings

To reset the Ribbon to the default settings, click the Reset button. Select Reset only selected Ribbon tab to reset a single tab or Reset all customizations to remove all custom tags and groups: customize ribbon reset

Written by Nat Dunn. Follow Nat on Twitter.

Related Articles

  1. How to Add Picture Borders in Microsoft Word
  2. How to Check Spelling and Grammar in Microsoft Word
  3. How to Use Mail Merge in Microsoft Word
  4. How to Add Picture Borders in Microsoft Word
  5. How to Remove Metadata from Microsoft Word Files
  6. How to Merge Cells in a Table in Microsoft Word
  7. How to Split Text Into Columns in Microsoft Word
  8. How to Wrap Text Around an Image in Microsoft Word
  9. How to Add Built-in Fields in Microsoft Word
  10. How to Work with Multiple Windows in Microsoft Word
  11. How to Add Clip Art in Microsoft Word
  12. How to Close a Document in Microsoft Word
  13. How to Create Custom Bullets in Microsoft Word
  14. How to Cross-Reference Captions in Microsoft Word
  15. How to Choose Paper Size in Microsoft Word
  16. How to Assign Keyboard Shortcuts to Styles in Microsoft Word
  17. How to Delete a Table of Contents in Microsoft Word
  18. How to Create a New Document in Microsoft Word
  19. How to Use Smart Lookup in Microsoft Word
  20. How to Create a Master Document in Microsoft Word
  21. How to Use the Microsoft Word Go To Command
  22. How to Copy a Macro to Another Document in Microsoft Word
  23. How to Convert a Table to Text in Microsoft Word
  24. How to Use Ink Equations in Microsoft Word
  25. How to Import a File in Microsoft Word
  26. How to Create Character-Specific Styles in Microsoft Word
  27. How to Create an Outline in Microsoft Word
  28. How to Set Print Scaling in Microsoft Word
  29. How to Create a Concordance File and Use AutoMark in Microsoft Word
  30. How to Customize the Ribbon in Office 365 (this article)
  31. How to Move the Quick Access Toolbar Below the Ribbon in Microsoft Word
  32. How to Append Text to a Microsoft Word Document
  33. How to Open a Microsoft Word Document From Backstage view
  34. How to Use the Ruler in Microsoft Word
  35. How to Change Text to WordArt in Microsoft Word
  36. How to Compare Documents in Microsoft Word
  37. How to Combine Documents in Microsoft Word
  38. How to Use the Resume Reading Feature in Microsoft Word
  39. How to Resolve Style Conflicts in Microsoft Word
  40. Tips for Using Find and Replace in Microsoft Word
  41. How to Add Your Name to Microsoft Word
  42. How to Change Ribbon Tab Order in Microsoft Word
  43. How to Create a New Microsoft Word Document in Backstage view
  44. How to Use Live Layout in Microsoft Word