Professional Business Skills Private

Quick Steps to Manage Time (QSMT15)

1 hour
Professional Business Skills

Learn practical, immediately usable techniques to prioritize tasks, reduce distractions, and manage email so you can get more done without feeling overwhelmed.

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  • Private class for your team
  • Live expert instructor
  • Online or on‑location
  • Customizable agenda
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Course Overview

In today's fast-moving workplace, busy professionals need more than good intentions — they need practical systems that help them focus, prioritize, and get meaningful work done without feeling overwhelmed. This energizing class gives everyday business people simple, realistic tools they can use immediately to take control of their schedules, reduce distractions, manage email more effectively, and make better use of every workday. Participants will leave with fresh confidence, proven techniques, and a personal action plan for working smarter, not harder.

This class is designed for everyday business professionals, including administrative staff, managers, coordinators, team leads, sales professionals, customer service representatives, and anyone who wants to make better use of their time at work.

Course Benefits

  • Identify common timewasters and productivity roadblocks.
  • Use practical planning tools to organize daily and weekly priorities.
  • Apply simple strategies to reduce procrastination and workplace distractions.
  • Organize email, tasks, and workspace more efficiently.
  • Delegate work more confidently and appropriately.
  • Create a personal action plan for improving time management habits.

Delivery Methods

Private Class
Delivered for your team at your site or online.

Course Outline

  1. Understanding Where Your Time Goes
    • Recognize common workplace timewasters.
    • Separate urgent tasks from important tasks.
    • Build awareness of personal work habits and interruptions.
    • Practice: Complete a quick time audit to identify one area for improvement.
  2. Prioritizing Your Workday
    • Identify what deserves attention first.
    • Use assertive communication to protect focus time.
    • Set realistic expectations with coworkers, customers, and managers.
    • Practice: Rewrite a common workplace request using clear, professional boundaries.
  3. Planning Wisely
    • Create and use a productivity planner.
    • Break large projects into manageable pieces using the Chunk, Block, and Tackle method.
    • Build daily schedules that include focus time, meetings, and follow-up work.
    • Use the Pomodoro Method to maintain energy and momentum.
    • Practice: Draft a sample daily plan for a busy workday.
  4. Tackling Procrastination and Distractions
    • Recognize why procrastination happens.
    • Apply practical techniques for getting started faster.
    • Use the “Eat That Frog” technique to tackle high-priority work first.
    • Apply the “Ready, Fire, Aim!” approach to reduce overthinking.
    • Practice: Choose one delayed task and create a first-step action plan.
  5. Organizing Your Workspace and Workflow
    • Declutter physical and digital workspaces.
    • Create simple filing and naming systems.
    • Manage workflow using the Four Ds: Do, Delete, Defer, and Delegate.
    • Handle email more efficiently with practical sorting and response habits.
    • Practice: Build a personal email and task-management rule set.
  6. Delegating Made Easy
    • Know when delegation is appropriate.
    • Choose the right person for the task.
    • Explain expectations, deadlines, and decision-making authority clearly.
    • Use spheres of independence to define how much control or support is needed.
    • Follow up without micromanaging.
    • Practice: Plan how to delegate a real workplace task.
  7. Wrap-Up and Personal Action Plan
    • Review key time management takeaways.
    • Discuss inspirational quotes and practical reminders for staying focused.
    • Choose one strategy to apply immediately after class.
    • Create a short personal action plan for the next week.

Class Materials

Each student receives a comprehensive set of materials, including course notes and all class examples.

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