Advanced Microsoft Outlook 2016 (OUT2016.A2)

This course, Advanced Microsoft Outlook 2016, offers an in-depth exploration into the advanced features and functionalities of Microsoft Outlook, enabling your team to handle tasks, manage emails, and optimize productivity efficiently. Whether you’re looking to enhance personal effectiveness or streamline workflows for an entire department, this course provides the tools and knowledge necessary to maximize the use of Outlook 2016.

We'll kick off by Working with Tasks and Notes, where you’ll learn how to create, print, update, and search for tasks. You’ll also discover how to assign tasks, reply to task requests, and track task progress. This lesson covers changing task views and includes hands-on practice opportunities. Additionally, we'll explore the management of notes and journal entries for better documentation and tracking of important information.

Next in line is Using Signature and Themes, a lesson designed to help you create and modify email signatures, automatically add them to outgoing messages, and format messages for a more professional appearance. You’ll learn how to create and apply themes to personalize your Outlook experience and style outgoing communications, with practical exercises included to reinforce these skills.

Managing Your Inbox is another key lesson where you’ll master searching for messages, utilizing advanced find options, and creating search folders. Organizing your inbox becomes easier as you learn to sort messages by conversation, add new local folders, and move messages between folders. You'll also cover grouping, filtering, and applying categories to organize mailbox items effectively. Further, you’ll dive nto creating and managing rules, handling junk email, archiving messages, creating an Outlook data file, and managing auto-replies and quick steps. This lesson ensures your inbox management is thorough and efficient.

Finally, the course enables you to efficiently handle Working with Multiple Email Accounts, teaching you how to set up multiple accounts in Outlook and send emails from different accounts. You’ll also gain an understanding of the differences between POP and IMAP email programs, rounding off your training with practical exercises to apply these skills effectively.

By the end of this course, you’ll be proficient in using advanced features of Microsoft Outlook 2016, capable of managing tasks and notes, customizing your email experience, and handling multiple email accounts seamlessly. This expertise will empower you to enhance productivity, improve communication, and streamline personal and team workflows using Outlook 2016.

1. Working with Tasks and Notes
   1. Create a Task
   2. Print a Task
   3. Update a Task
   4. Search for Tasks
   5. Assign a Task
   6. Reply to a Task Request
   7. Track Tasks
   8. Change Your Task View
   9. Exercise: Working with Tasks
   10. Work with Notes
       1. Create and Manage Notes
       2. Create a Journal Entry
2. Using Signature and Themes
   1. Create a Signature
   2. Automatically Add a Signature to Messages
   3. Modify a Signature
   4. Format Outgoing Messages
   5. Create and Apply a Theme
   6. Exercise: Adding a Theme and Signature to Your Messages
3. Managing Your Inbox
   1. Search for Messages
      1. Search by Location
      2. Advanced Find
   2. Create Search Folders
   3. Sort Messages
      1. Sort by Conversation
   4. Add New Local Folders
   5. Move Messages between Folders
   6. Group Your Mailbox Items
   7. Filter Messages
   8. Organize Messages
      1. The Clutter Feature
      2. Apply Categories
      3. More Ways to Organize Your Messages
   9. Create and Manage Rules
      1. Edit or Delete Rules
   10. Exercise: Organizing Your Messages
   11. Manage Your Junk Email
       1. Block Specific Addresses
   12. Archive Your Messages
   13. Create an Outlook Data File
   14. Create a Quick Step
   15. Add Protection to Your Outgoing Messages
   16. Create Auto-Replies
   17. Exercise: Managing Your Mail By Creating a Quick Step
4. Working with Multiple Email Accounts
   1. Setting Up Multiple Accounts in Outlook
   2. Send Emails from Different Accounts
   3. POP vs. IMAP Email Programs
   4. Exercise: Working with Multiple Email Accounts

Each student receives a comprehensive set of materials, including course notes and all class examples.

Experience in the following is required for this Microsoft Outlook class: