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Webucator's Free Upgrading to Microsoft Word 2010 Tutorial

Lesson: Other Important Changes and Features in Word 2010

Welcome to our free Upgrading to Microsoft Word 2010 tutorial. This tutorial is based on Webucator's Upgrading to Microsoft Word 2010 course.

In this lesson, you will learn about keyboard shortcuts, KeyTips, and working with other, previous versions of Word.

Lesson Goals

  • Learn where to find, change, and create keyboard shortcuts in Word 2010.
  • Learn how to display existing KeyTips.
  • Learn how to work with other versions of Word.
  • Learn about compatibility mode in Word 2010.

Keyboard Shortcuts

In Word 2010, keyboard shortcuts that begin with the CTRL key, such as CTRL+C to copy and CTRL+V to paste, remain the same as in previous versions of Word.

However, shortcuts that in previous Word versions involved pressing ALT have changed; these are now called KeyTips.

To display KeyTips in your document:

  1. Press ALT. Doing this makes KeyTips appear for all of the tabs on the Ribbon.
  2. Now press the corresponding key to open the tab or Quick Access Toolbar you want to use.
  3. Press the letter of the command you wish to execute.

For example to check the spelling of your document, you would press ALT, and then R to display the Review tab, and then S to check spelling and grammar.

Using the Document Navigation Pane

The Document Navigation pane is a new feature of Word 2010. It allows you to quickly and easily navigate through your document, which is especially useful when you are working with lengthy documents.

To display the Navigation pane:

  1. Click the View tab in the Ribbon.
  2. Check the Navigation Pane check box.

The Navigation Pane will now be displayed on the left.

To search within your document, type in the Search Document text box.

The main view in the Navigation pane lets you browse the headings in your document. You can drag and drop the headings to different positions instead of copying and pasting sections.

By clicking the middle tab in the Navigation pane, you can browse the pages in your document by viewing thumbnails of the pages.

The third tab allows you to view results of your current search.

Working with Other Versions of Word

Word 2010 documents use the .docx file extension. Word 2010 is based on Office Open XML formats (but you do not need to know how to use XML to work in Word 2010).

The reasoning behind this change is because XML helps keep documents safer by separating out files containing macros or scripts, keeps document sizes smaller, and helps to prevent data corruption and loss by making documents less susceptible to damage.

Opening Documents Created in Previous Word Versions

You can open documents that were created in previous versions of Word. When you open such a document, it will open in Compatibility Mode.

Saving a Word File Created in a Previous Version

When you save a file that was created originally in a preview version of Word, the Save As dialog box will open automatically, to save the file with a .doc file extension.

Saving a Word File as a Previous Version

Also, when you save a Word 2010 file as a previous version, Compatibility Checker will identify any new features that will not work in that version.