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Webucator's Free Upgrading to Microsoft PowerPoint 2010 Tutorial

Lesson: The Backstage View

Welcome to our free Upgrading to Microsoft PowerPoint 2010 tutorial. This tutorial is based on Webucator's Upgrading to Microsoft PowerPoint 2010 course.

The Backstage View, which is accessed clicking the File tab, is where important information about your presentations is stored.

Lesson Goals

  • Learn all about the Backstage View.
  • Learn how to pin favorites.

Introduction to the Backstage View

The Ribbon, covered in the second lesson, is where you find all the commands necessary to make changes to your presentation. Clicking the tabs in the Ribbon changes the set of commands available to you while you work in your presentation. After clicking the File tab, you can no longer see your presentation or the Ribbon. Instead, you see what Microsoft calls the Backstage view. This is where you:

  1. Manage your current presentation and other presentations (save, open, close, print, set permissions, etc.).
  2. See information about your current presentation (location, size, number of slides and hidden slides, author, etc.).
  3. Access Help.
  4. Manage your PowerPoint settings and options (display, AutoCorrect options, customize the Ribbon, etc.)

Many of the features of the Backstage view are covered in our advanced Microsoft PowerPoint class. Only those which are essential to working with Microsoft PowerPoint are covered in this class.

Opening a Presentation

There are two ways to open a Microsoft PowerPoint presentation from the Backstage view:

  1. From the File menu, select Open. In the Open dialog box, navigate to the file you want to open and double-click it or select it and click Open.
  2. For files you have used recently, select Recent from the File menu and then select the file.

New Presentations and Presentation Templates

When creating a new Microsoft PowerPoint presentation, you can choose between starting with a blank presentation or creating a presentation from an existing template.

Starting a Blank Presentation

To start a new blank presentation:

  1. From the File menu, select New.
  2. Double-click Blank presentation.

Creating a New Presentation from a Template

A template is a predesigned PowerPoint presentation that you can change to suit your needs. When you create a new presentation from a template, you are creating a copy of the original template.

To create a new presentation from a template:

  1. From the File menu, select New.
  2. Click one of the template categories.
  3. Click on a template to preview it.
  4. Click Download to download and open the template:

Once you've downloaded a template, it is stored in the My Templates location on your computer.

Getting Help

Searching for help in Microsoft PowerPoint is very similar to searching for information in a browser.

To access help in Microsoft PowerPoint:

  1. From the File menu, select Help.
  2. Click Microsoft Office Help.
  3. Search for help by entering keywords in the search box and clicking Search.

Adding Your Name to Microsoft PowerPoint

You can add your name and initials to Microsoft PowerPoint. When you do so, the information is used throughout your Microsoft Office products. PowerPoint uses this information for assigning comments and for pre-filling data used by some built-in templates.

To add your name and initials to Microsoft PowerPoint:

  1. From the File menu, select Options.
  2. The options you can customize are grouped into categories that you can see in the left pane. The default category is General. Fill in your name and initials under Personalize your copy of Microsoft Office.

Pinning Favorites

In PowerPoint 2010, you can pin presentations you need to access often to make finding them nearly effortless. Within the Backstage view is the Recent Presentations list.

To access the Recent Presentations list:

  1. Click the File tab.
  2. Click Recent.

Here you will see a list of recently accessed presentations. This list changes based on the different files that you open and work with, and by default, the list is generated automatically by PowerPoint.

If you have a presentation you work with often, you can "pin" it to the list. This way, it will always appear in the Recent Presentations list. To pin a presentation to the Recent Presentations list, just click the pin icon next to the presentation you wish to keep in the list.

Notice that the pin changes to a push pin.

If you decide you no longer want the presentation to appear in the Recent Presentations list, simply click the push pin icon to remove it.