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Webucator's Free Upgrading to Microsoft PowerPoint 2010 Tutorial

Lesson: Other Important Changes and Features in PowerPoint 2010

Welcome to our free Upgrading to Microsoft PowerPoint 2010 tutorial. This tutorial is based on Webucator's Upgrading to Microsoft PowerPoint 2010 course.

In this lesson, we'll look at keyboard shortcuts, which are now called KeyTips, and new animation tools in PowerPoint 2010.

Lesson Goals

  • Learn about keyboard shortcuts.
  • Learn about new animation tools in PowerPoint 2010.
  • Learn about working with other versions of PowerPoint.

Keyboard Shortcuts

In PowerPoint 2010, keyboard shortcuts that begin with the CTRL key, such as CTRL+F to search for something and CTRL+B to bold text, remain the same as in previous versions of PowerPoint.

However, shortcuts that in previous PowerPoint versions involved pressing ALT have changed; these are now called KeyTips. To display KeyTips in your presentation:

  1. Press ALT. Doing this makes KeyTips appear for all of the tabs on the Ribbon.
  2. Now press the corresponding key to open the tab or Quick Access Toolbar you want to use.
  3. Press the letter of the command you wish to execute.

For example to add a comment in your presentation, you would press ALT, and then R to display the Review tab, and then C to insert your comment.

Animation Tools

There are some changes to the animation tools in PowerPoint 2010, designed to help you more efficiently add animations to your presentations.

The Animation Painter

One of the most important new additions to PowerPoint 2010 is the Animation Painter. If you're familiar with the Format Painter, the Animation Painter will be easy for you to use.

Located on the Animations tab of the Ribbon, in the Advanced Animation group, to use the Animation Painter:

  1. Select the object whose animation you would like to copy.
  2. Click Animation Painter.
  3. Select the object to which you want to apply the previous animation.

You can also double-click Animation Painter to keep Animation Painter active, and apply the animation style to multiple objects.

The Animation Pane

In PowerPoint 2010, you will no longer find the Custom Animation task pane. It has been renamed the Animation pane.

To enable the Animation pane:

  1. Select the Animation tab on the Ribbon.
  2. In the Advanced Animation group, click Animation Pane.
  3. The Animation pane now appears on the right of the screen.

In this version of PowerPoint, you cannot add animations using the Animation pane. To add and modify animations, select the Animations tab, and use the commands in the following groups:

  1. Animation
  2. Advanced Animation
  3. Timing

Working with Other Versions of PowerPoint

PowerPoint 2010 presentations use the .pptx file extension. PowerPoint 2010 is based on Office Open XML formats (but you do not need to know how to use XML to work in PowerPoint 2010).

The reasoning behind this change is because XML helps keep presentations safer by separating out files containing macros or scripts, keeps presentation sizes smaller, and helps to prevent data corruption and loss by making presentations less susceptible to damage.

Opening Presentations Created in Previous PowerPoint Versions

You can open presentations that were created in previous versions of PowerPoint. When you open such a presentation, it will open in Compatibility Mode.

Saving a PowerPoint File Created in a Previous Version

When you save a file that was created originally in a preview version of PowerPoint, the Save As dialog box will open automatically, to save the file with a .pptx file extension.

Saving a PowerPoint File as a Previous Version

Also, when you save a PowerPoint 2010 file as a previous version, Compatibility Checker will identify any new features that will not work in that version.