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Webucator's Free Upgrading to Microsoft PowerPoint 2010 Tutorial

Lesson: Getting Started in PowerPoint 2010

Welcome to our free Upgrading to Microsoft PowerPoint 2010 tutorial. This tutorial is based on Webucator's Upgrading to Microsoft PowerPoint 2010 course.

In this lesson, you will learn how to get started with PowerPoint 2010.

Lesson Goals

  • Learn how to start PowerPoint 2010.
  • Learn how to create and save a PowerPoint 2010 presentation.
  • Learn how to use the Quick Access toolbar.

Starting Microsoft PowerPoint

To start Microsoft PowerPoint:

  1. Select the Start menu.
  2. Select All Programs.
  3. Select Microsoft Office.
  4. Select Microsoft PowerPoint 2010.

Normal View

When PowerPoint starts, it opens by default in Normal view. In Normal view, the application window includes the following areas:

  • Slides tab - A tab in the left pane with thumbnail previews of your slides. You can click and drag the thumbnails to rearrange slides.
  • Outline tab - A tab in the left pane with the titles and text from your slides. You can edit text in the outline or directly on a slide.
  • Slide pane - Displays the slide that is currently selected in the Slides tab.
  • Notes pane - Displays speaker notes for the slide currently active in the Slide pane.

Creating a Presentation

When you open Microsoft PowerPoint, a presentation is automatically opened as well. As you can see in the screenshot below, the default presentation is named "Presentation1".

To start creating a presentation, simply click in a text box and begin typing your text. The arrows in the screenshot denote where you can click and start entering text.

Saving a Document

The first time you save a Microsoft PowerPoint presentation, you need to give it a name and location. To do this:

  1. From the File menu, select Save As.
  2. Selecting Save As opens a dialog box in which you can see:
    1. The document location or where on your computer PowerPoint will save your presentation. You can choose a different location by navigating to the new location and selecting it.
    2. The file name. Note that this is highlighted because Microsoft PowerPoint expects you to provide your own name for the presentation. Simply begin typing to do so.
    3. The file type. Note that this defaults to "PowerPoint Presentation," which is the default file type for Microsoft PowerPoint 2010 presentations. When final, you can save your presentation as another type, such as a pdf, by selecting the file type from the Save as type drop-down list.
  3. After you provide this information, click Save to save the presentation.

Quick Access Toolbar

The Quick Access Toolbar is a small toolbar which includes commonly used commands and is always accessible. By default, the Quick Access Toolbar is located in the top left corner of Microsoft PowerPoint.

By default, the Quick Access Toolbar includes three commands:

  1. Save. Click Save to save your document.
  2. Undo. Click Undo to undo the last action performed.
  3. Click the drop-down arrow to the right of Undo to undo multiple actions at the same time.
  4. Redo. Click Redo to repeat the last action performed.

Adding Common Commands

To add commonly used commands to the Quick Access Toolbar:

  1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
  2. Select a command from the list that appears:

Adding More Commands with the Customize Dialog Box

To add more commands to the Quick Access Toolbar:

  1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
  2. From the drop-down list, select More Commands(near the bottom of the list).
  3. From the left-hand list box (circled below), select a command and click Add.
  4. Click OK to make your changes.

Adding Ribbon Commands or Groups

If you find yourself using the same commands or group of commands frequently, you can quickly add them to the Quick Access Toolbar:

  1. Right-click the command or the group name.
  2. Select Add to Quick Access Toolbar:

Placement

You can keep the Quick Access Toolbar in the top left corner of Microsoft PowerPoint or you can move it below the Ribbon. To move the Quick Access Toolbar below the Ribbon:

  1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
  2. Select Show Below the Ribbon.
  3. To move it back, click the drop-down arrow again and select Show Above the Ribbon.