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Webucator's Free Upgrading to Microsoft Outlook 2010 Tutorial

Lesson: Other Important Changes and Features in Outlook 2010

Welcome to our free Upgrading to Microsoft Outlook 2010 tutorial. This tutorial is based on Webucator's Upgrading to Microsoft Outlook 2010 course.

In this lesson, you will learn about some other important changes and features in Outlook 2010.

Lesson Goals

  • Learn about keyboard shortcuts.
  • Learn about the Calendar Ribbon.
  • Learn how to search in Outlook 2010.
  • Learn about the Screenshot tool.
  • Learn about Quick Steps.

Keyboard Shortcuts

In Outlook 2010, keyboard shortcuts that begin with the CTRL key, such as CTRL+N to create a new, blank email, remain the same as in previous versions of Outlook.

However, shortcuts that in previous Outlook versions involved pressing ALT have changed; these are now called KeyTips.

To display KeyTips:

  1. Press ALT. Doing this makes KeyTips appear for all of the tabs on the Ribbon.
  2. Now press the corresponding key to open the tab or Quick Access Toolbar you want to use.
  3. Press the letter of the command you wish to execute.

For example, to create a new folder for your messages, you would press ALT, and then O to display the folder tab, and finally N to create a new folder.

The Calendar Ribbon

The Calendar Ribbon appears when you are viewing your Outlook calendar. It works as the Mail Ribbon does, by categorizing calendar commands into groups and tabs. The default Calendar Ribbon tabs are as follows:

  1. Home. Use the Home tab to create new appointments and meetings, arrange your Calendar, and manage your Calendars.
  2. Send/Receive. Use the Send/Receive tab to update Outlook items, as well as work offline.
  3. Folder. The Folder contains commands you can use to organize your Calendar items.
  4. View. Use the View tab to change your Calendar view and layout.

Searching in Outlook 2010

With Outlook 2010, you can easily search emails, contacts, and calendar items. When you click in the Search text box, the on-demand Search tab appears in the Ribbon.

The Search tab provides options you can use to refine your search. For example, you can choose to search in your current folder only or search all Outlook items. You can also access recent searches that you have performed.

The Screenshot Tool

With Outlook 2010, you have the ability to quickly and easily add screen shots to your email messages. To add a screen shot to a message:

  1. In the Message Ribbon, select the Insert tab.
  2. From the Illustrations group, select Screenshot.
  3. Choose to insert a window or a screen clipping.

The following is an example of a screen clipping of a Word document inserted into a message.

Quick Steps

Quick Steps is a new Outlook 2010 feature that allow you to quickly manage your Inbox by applying multiple actions to email messages simultaneously. You can use the Quick Steps provided by Outlook, which are located in the Quick Steps group on the Home tab of the Ribbon, or you can create your own.

To create your own Quick Step:

  1. In the Quick Steps group on the Home tab, click Create New.
  2. Use the dialog box to name and create your Quick Step.
  3. Click Finish. Your Quick Step now appears in the Quick Steps group.