Adding Shapes

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Adding Shapes

Adding Shapes

Shapes, such as lines, rectangles, block arrows, flowchart objects, and callouts, can enhance your presentations in a variety of ways.

To add shapes to a slide:

  1. On the INSERT tab, in the Illustrations group, click Shapes to open the shapes gallery.Shapes Gallery
  2. From the gallery, select the type of shape to add to your slide. Your cursor changes to a + sign.
  3. Click and drag to define the region on your slide where you want to insert the shape.
  4. Release the mouse button to add the shape to the slide. Notice the additional yellow handles on and/or near the sizing box. These allow you to further modify the shape.Shape with Yellow Handles

Shapes in the gallery are categorized by:

  • Recently Used Shapes
  • Lines
  • Rectangles
  • Basic Shapes
  • Block Arrows
  • Equation Shapes
  • Flowchart
  • Stars and Banners
  • Callouts
  • Action Buttons

Apply Borders to a Shape

To add borers to a shape, after it is inserted, select it and then from the DRAWING TOOLS FORMAT tab, in the Shape Styles group, select Shape Outline and use these options to add and format a border.

Shape Outline in Shape Styles Group of Drawing Tools Format Tab

Modify Shape Backgrounds

You can change the background of a shape.

To modify a shape's background:

  1. Select the shape.
  2. Select the DRAWING TOOLS FORMAT tab. Drawing Tools Format Tab
  3. In the Shape Styles group, select Shape Fill. Shape Fill in Shape Styles Group
  4. Select a color from the drop-down list, or another option, such as adding a picture or texture. Color Choices and Other Options

Aligning and Grouping Shapes

When adding multiple shapes, you may want to align them and/or group them.

To align shapes:

  1. Select the shapes you want to align.
  2. From the DRAWING TOOLS FORMAT tab, from the Arrange group, select Align. Align in the Arrange Group of the Drawing Tools Format Tab
  3. Select an alignment option from the drop-down list. Alignment Options Drop-Down List

To group shapes:

  1. Select the shapes you want to group.
  2. From the DRAWING TOOLS FORMAT tab, from the Arrange group, select Group. Group from the Arrange Group of the Drawing Tools Format Tab
  3. Select Group from the drop-down list. Group in Drop-Down List

Apply Styles to a Shape

To add styles to a shape, after it is inserted, select it and then from the DRAWING TOOLS FORMAT tab, in the Shape Styles group, use the options to add styles to your shape.

Shape Styles

Create a Custom Shape

Certain shape options in PowerPoint allow you to customize the shape you insert. for example, the curved connector, curve, and elbow arrow connector.

Custom Shape Options

Displaying Gridlines for Shapes

When working with shapes, it may be useful to view gridlines while working in PowerPoint, in order to align your shapes.

To display gridlines in PowerPoint:

  1. Select the VIEW tab of the Ribbon.
  2. From the Show group, select Gridlines. Gridlines in the Show Group
  3. Gridlines now display on your slides. Displayed Gridlines

Adding Text to Shapes in Columns

Once you have inserted a shape, you can add text to it and format it into columns.

  1. Select the shape and type the text, and then right-click it and select Format Shape.Format Shape
  2. In the Format Shape pane on the right, select TEXT OPTIONS. Text Options in Format Shape Pane
  3. Select TEXT BOX and then select Columns. Text Options
  4. In the Columns dialog box, set a number of columns and click OK. Columns Dialog Box
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