Webucator's Free Introduction to Microsoft PowerPoint Training Tutorial
Lesson: Working with Images
Welcome to our free Introduction to Microsoft PowerPoint Training tutorial. This tutorial is based on Webucator's Introduction to Microsoft PowerPoint 2019 Training course.
Adding images to your PowerPoint presentation allows you to add visual interest for your audience.
- Add images to a presentation.
- Insert a picture.
- Insert clip art.
- Insert a screenshot.
- Edit an image.
- Rotate and resize an image.
- Group and ungroup images.
- Arrange images.
- Add shapes.
Adding Images to a Slide
Images can enhance the visual appeal and effectiveness of your presentations.
Images can be inserted using commands in the Images group of the Insert tab.
There are four sources for images that you can work with:
Pictures - Images stored on your local drive. (In PowerPoint 2010, this is called simply Picture.)
Online Pictures - Media files (images, videos, audio, and more) that Microsoft PowerPoint provides. Additional media files are available through Office.com's database.
Screenshot - A screen capture of any application that is not minimized to your task bar.
Photo Album - A collection of images from local files or disk. Photo albums are beyond the scope of this class, but are covered in the Microsoft PowerPoint 2019 Advanced course.
Grouping and Ungrouping Images
Grouping images is only possible when there are multiple images on a slide. The purpose of grouping images is to treat multiple images (including shapes) as a single object.
To group images:
- Press and hold the Ctrl key while selecting images with your mouse.
- Right-click and select Group > Group from the context menu.
- After images are grouped, they are treated as a single image. Notice that a single sizing box surrounds all images in the group.
To ungroup images:
- Select the grouped object that you want to ungroup. One sizing box surrounds the grouped object/image.
- Right-click the grouped object and select Group > Ungroup. Sizing boxes now appear around each image.
If images on a slide overlap, you can control which image is visible in the overlapping regions.
To bring an image forward so that it appears to be on top of another image:
- Select the image to bring forward. Handles around the object confirm that it is selected.
- Right-click and then select Bring to Front > Bring Forward.
To send an image backward so that it appears to be behind another image:
- Select the image to send backward. Right-click and then click Send to Back > Send Backward.
Note: There are additional sub-commands of Bring to Front and Send to Back that let you move an image to the very front or very back when working with multiple images on a slide. These commands are available on the Picture Tools Format tab in the Arrange group.
Bring to Front > Bring Forward - Moves an object one level at a time to the foreground.
Bring to Front > Bring to Front - Moves an object in front of all other objects.
Send to Back > Send Backward - Moves an object one level at a time to the background.
Send to Back > Send to Back - Moves an object behind all other objects.
These actions can be repeated more than once depending on how many images and levels you need to arrange.
Shapes, such as lines, rectangles, block arrows, flowchart objects, and callouts, can enhance your presentations in a variety of ways.
To add shapes to a slide:
- On the Insert tab, in the Illustrations group, click Shapes to open the shapes gallery.
- From the gallery, select the type of shape to add to your slide. Your cursor changes to a + sign.
- Click and drag to define the region on your slide where you want to insert the shape.
- Release the mouse button to add the shape to the slide. Notice the additional yellow handles on and/or near the sizing box. These allow you to further modify the shape.
Shapes in the gallery are categorized by:
Recently Used Shapes
Stars and Banners
Apply Borders to a Shape
To add borers to a shape, after it is inserted, select it and then from the Drawing Tools Format tab, in the Shape Styles group, select Shape Outline and use these options to add and format a border.
Modify Shape Backgrounds
You can change the background of a shape.
To modify a shape's background:
- Select the shape.
- Select the Drawing Tools Format tab.
- In the Shape Styles group, select Shape Fill.
- Select a color from the drop-down list, or another option, such as adding a picture or texture.
Aligning and Grouping Shapes
When adding multiple shapes, you may want to align them and/or group them.
To align shapes:
- Select the shapes you want to align.
- From the Drawing Tools Format tab, from the Arrange group, select Align.
- Select an alignment option from the drop-down list.
To group shapes:
- Select the shapes you want to group.
- From the Drawing Tools Format tab, from the Arrange group, select Group.
- Select Group from the drop-down list.
PowerPoint 2016 and 2019 allow you to create custom shapes by merging them.
- To unite shapes, select the shapes you wish to join.
- Select the Drawing Tools Format tab, and in the Insert Shapes group, click on Merge Shapes and choose Union.
- The shapes have now been combined as one shape.
- To subtract one shape from another, select the shapes.
- Select the Drawing Tools Format tab, and in the Insert Shapes group, click on Merge Shapes and choose Subtract.
- One shape has now been subtracted from the other.
Object Smart Guides
Smart Guides make it easier to line up items in your slideshows.
To use Smart Guides when working with multiple pictures, shapes, charts, and so on:
- Select the item you want to align.
- Notice the dashed lines that are displayed, showing alignment.
- The lines will change as you move the object to show various alignment options.
Apply Styles to a Shape
To add styles to a shape, after it is inserted, select it and then from the Drawing Tools Format tab, in the Shape Styles group, use the options to add styles to your shape.
Create a Custom Shape
Certain shape options in PowerPoint allow you to customize the shape you insert. for example, the curved connector, curve, and elbow arrow connector.
Displaying Gridlines for Shapes
When working with shapes, it may be useful to view gridlines while working in PowerPoint, in order to align your shapes.
To display gridlines in PowerPoint:
- Select the View tab of the Ribbon.
- From the Show group, select Gridlines.
- Gridlines now display on your slides.
Adding Text to Shapes in Columns
Once you have inserted a shape, you can add text to it and format it into columns.
- Select the shape and type the text, and then right-click it and select Format Shape.
- In the Format Shape pane on the right, select Text Options.
- Select Textbox and then select Columns.
- In the Columns dialog box, set a number of columns and click OK.
Using Digital Ink
New to PowerPoint 2019 is the ability to use digital ink. This will most often be used on a touchscreen device. If you have a touchscreen device, the Draw tab of the Ribbon will appear. If not, you can add it:
- From the File menu tab, click Options.
- On the left, click Customize Ribbon.
- From the Main Tabs list, select the Draw check box.
- Click OK.
You can use the options available on this tab to create ink effects, erase them, and so on.
Inserting Clip Art
Clip Art is a collection of media files (images, videos, audio, and animation files) that Microsoft includes with the PowerPoint application. If your computer has an Internet connection, then you can also access Bing.com to search for images.
Clip Art is searchable and your search results can be filtered by one or more of the following media types:
By default, all media file types are included in the search.
To insert clip art:
- Click in the slide where you want to insert a clip art file.
- On the Insert tab, in the Images group, click Online Pictures. (In PowerPoint 2010, this option is called Clip Art.)
- In the Online Pictures dialog box (Clip Art task pane in PowerPoint 2010), enter your search terms and press Enter.
- Your search results load in the task pane.
- Locate the clip art you want to insert in your slide and double-click on it or click the item and select Insert.
Editing an Image
To replace an image with a different image:
- Select the image.
- Right-click and select Change Picture... from the context menu, and select an option from the drop-down list.
- In the Insert Pictures dialog box, navigate to the folder that contains the picture, select it, and click Open.
To remove an image and replace it with clip art:
- Select the image on your slide.
- Press Delete. The image is removed from the slide.
- Follow the instructions in the "Inserting Clip Art" section above.
Creating Custom Color with the Eyedropper
The Eyedropper tool allows you to capture custom color from inserted pictures, such as logos.
Previously, you would need to get the color settings from an image editing program.
To use the Eyedropper:
- Select the text you wish to apply color to.
- Select the Home tab, and in the Font group, click Font Color button and choose the Eyedropper.
- Go to the picture on the slide you wish to sample color from, hover over the desired color, then click when you see the color preview appear.
- The sampled color is now applied to the text.
Applying a Style and Cropping an Image
To apply a style or crop an image:
- Right-click on the image to access the mini-toolbar. (In PowerPoint 2010, the options in the mini-toolbar are different.)
- Select an option to apply a style or crop the image.
Watch and follow along as your instructor shows you how to apply a style to and crop an image.
Microsoft PowerPoint provides several tools for enhancing and formatting your images. These tools are located in the Picture Tools Format tab. This tab is only available when an image on your slide is selected.
Adding Effects to an Image
You can add effects to enhance a PowerPoint image.
- With the image selected, from the Picture Tools Format tab, in the Picture Styles group, select Picture Effects.
- Select options from the drop-down list.
Capturing and Inserting a Screenshot
You can capture a screenshot of any application window that is not minimized to your task bar and insert it in a slide.
To capture and insert a screenshot:
- On the Insert tab, in the Images group, click Screenshot.
- From the Available Windows gallery, select the screenshot to insert in your slide.
New in PowerPoint 2019 is the ability to insert Scalable Vector Graphics (SVGs), or icons. To do so, from the Insert tab in the Illustrations group, select Icons.
The Insert Icon dialog box opens. To insert an icon, click it and then click Insert.
The icon is now inserted into your presentation. You can click and drag to move it or rotate it.
Yet another new feature of PowerPoint 2019 are 3D models. You can use these to rotate and view all their angles. This option is available in the Illustrations group.
Modifying 3D Models
When you insert and select the 3D model, the 3D Models Format Tools tab will appear on the Ribbon. This tab contains groups and commands you can use to modify your 3D model.
You can adjust the size and arrangement of the model, as well as use the 3D Model Views group to modify how the model appears.
Animating 3D Models
You can add animations to 3D models. After the image is inserted, select the Animations tab and from the Animation group, select an animation style.
Working with Images and Shapes
Duration: 15 to 25 minutes.
In this exercise, you will be using the file named "My Format" that you created in a previous exercise.
- Open the file "My Format" from the Webucator/PowerPoint2019.1/Exercises folder.
- Save the file as "Using Images" to the Webucator/PowerPoint2019.1/Exercises folder.
- Insert a blank slide into the second position (immediately after the title slide).
- Insert two images that relate to sales on the blank slide.
- Insert a right-pointing block arrow between the two clip art images.
- Save the presentation.