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Webucator's Free PowerPoint 2013 Tutorial

Lesson: Working with Images

Welcome to our free PowerPoint 2013 tutorial. This tutorial is based on Webucator's Introduction to Microsoft PowerPoint 2013 Training course.

In this lesson, you will learn how to insert and edit images in your presentations.

Lesson Goals

  • Add images to a presentation.
  • Insert a picture.
  • Insert clip art.
  • To insert a screenshot.
  • Edit an image.
  • Rotate and resize an image.
  • Group and ungroup images.
  • Arrange images.
  • Add shapes.

Adding Images to a Slide

Images can enhance the visual appeal and effectiveness of your presentations.

Images can be inserted using commands in the Images group of the INSERT tab.

Images Group on Insert Tab

There are four sources for images that you can work with:

  1. Pictures - Images stored on your local drive. (In PowerPoint 2007/2010, this is called simply Picture.)
  2. Online Pictures - Media files (images, videos, audio, and more) that Microsoft PowerPoint provides. Additional media files are available through Office.com's database.
  3. Screenshot - A screen capture of any application that is not minimized to your task bar.
  4. Photo Album - A collection of images from local files or disk. Photo albums are beyond the scope of this class, but are covered in the Microsoft PowerPoint 2013 Advanced course.

Inserting a Picture

To insert a picture on a slide:

  1. Click in the slide where you want to insert a picture.
  2. On the INSERT tab, in the Images group, click Pictures.Pictures in Images Group on Insert Tab
  3. In the Insert Picture dialog box, navigate to the folder that contains the picture, select it, and click Open.Insert Picture Dialog Box

To remove a picture from a slide:

  1. Select the image on the slide.
  2. Ensure that the sizing handles are active.Image with Sizing Handles
  3. Press Delete.

Inserting Clip Art

Online Pictures is a collection of media files (images, videos, audio, and animation files) that you may search via the internet and then insert into your presentation.

To insert clip art:

  1. Click in the slide where you want to insert a clip art file.
  2. On the INSERT tab, in the Images group, click Online Pictures. (In PowerPoint 2007/2010, this option is called Clip Art.) Online Pictures in the Images Group of the Insert Tab
  3. In the Insert Pictures dialog box (Clip Art task pane in PowerPoint 2007/2010), enter your search terms in the Office.com Clip Art field and press Enter.Office.com Clip Art Field
  4. Your search results load in the task pane.
  5. Locate the clip art you want to insert in your slide and double-click on it or click the item and select Insert.Chosen Clip Art

Inserted Clip Art

Capturing and Inserting a Screenshot

You can capture a screenshot of any application window that is not minimized to your task bar and insert it in a slide.

To capture and insert a screenshot:

  1. On the INSERT tab, in the Images group, click Screenshot.Screenshot in the Images Group of the Insert Tab
  2. From the Available Windows gallery, select the screenshot to insert in your slide.Available Windows Gallery

Inserted Screenshot

Editing an Image

To replace an image with a different image:

  1. Select the image.
  2. Right-click and select Change Picture... from the context menu.Change Picture in Context Menu
  3. In the Insert Pictures dialog box, navigate to the folder that contains the picture, select it, and click Open.Insert Pictures Dialog Box

To remove an image and replace it with clip art:

  1. Select the image on your slide.
  2. Press Delete. The image is removed from the slide.
  3. Follow the instructions in the "Inserting Clip Art" section above.

Formatting Images

Microsoft PowerPoint provides several tools for enhancing and formatting your images. These tools are located in the PICTURE TOOLS FORMAT tab. This tab is only available when an image on your slide is selected.Picture Tools Format Tab

Adding Effects to an Image

You can add effects to enhance a PowerPoint image.

  1. With the image selected, from the PICTURE TOOLS FORMAT tab, in the Picture Styles group, select Picture Effects. Picture Effects
  2. Select options from the drop-down list. Picture Effects Drop-Down List

Applying a Style and Cropping an Image

To apply a style or crop an image:

  1. Right-click on the image to access the mini-toolbar. (In PowerPoint 2007/2010, the options in the mini-toolbar are different.) Mini Toolbar
  2. Select an option to apply a style or crop the image.

Grouping and Ungrouping Images

Grouping images is only possible when there are multiple images on a slide. The purpose of grouping images is to treat multiple images as a single object.

To group images:

  1. Press and hold the Ctrl key while selecting images with your mouse.
  2. Right-click and select Group > Group from the context menu.Group Group in Context Menu
  3. After images are grouped, they are treated as a single image. Notice that a single sizing box surrounds all images in the group.Single Sizing Box Around Grouped Image

To ungroup images:

  1. Select the grouped object that you want to ungroup. One sizing box surrounds the grouped object/image.Group UnGroup in Context Menu
  2. Right-click the grouped object and select Group > Ungroup. Sizing boxes now appear around each image.Sizing Boxes Around Each Image

Arranging Images

If images on a slide overlap, you can control which image is visible in the overlapping regions.

To bring an image forward so that it appears to be on top of another image:

  1. Select the image to bring forward. Handles around the object confirm that it is selected. Selected Image with Handles
  2. Right-click and then select Bring to Front > Bring Forward.Bring to Front Bring Forward

Image in the Foreground

To send an image backward so that it appears to be behind another image:

  1. Select the image to send backward.Selected Image
  2. Right-click and then click Send to Back > Send Backward.Send to Back Send Backward in Context Menu

Image in Background

Note: There are additional sub-commands of Bring to Front and Send to Back that let you move an image to the very front or very back when working with multiple images on a slide. These commands are available on the PICTURE TOOLS FORMAT tab in the Arrange group.

  • Bring to Front > Bring Forward - Moves an object one level at a time to the foreground.
  • Bring to Front > Bring to Front - Moves an object in front of all other objects.
  • Send to Back > Send Backward - Moves an object one level at a time to the background.
  • Send to Back > Send to Back - Moves an object behind all other objects.

These actions can be repeated more than once depending on how many images and levels you need to arrange.

Adding Shapes

Shapes, such as lines, rectangles, block arrows, flowchart objects, and callouts, can enhance your presentations in a variety of ways.

To add shapes to a slide:

  1. On the INSERT tab, in the Illustrations group, click Shapes to open the shapes gallery.Shapes Gallery
  2. From the gallery, select the type of shape to add to your slide. Your cursor changes to a + sign.
  3. Click and drag to define the region on your slide where you want to insert the shape.
  4. Release the mouse button to add the shape to the slide. Notice the additional yellow handles on and/or near the sizing box. These allow you to further modify the shape.Shape with Yellow Handles

Shapes in the gallery are categorized by:

  • Recently Used Shapes
  • Lines
  • Rectangles
  • Basic Shapes
  • Block Arrows
  • Equation Shapes
  • Flowchart
  • Stars and Banners
  • Callouts
  • Action Buttons

Apply Borders to a Shape

To add borers to a shape, after it is inserted, select it and then from the DRAWING TOOLS FORMAT tab, in the Shape Styles group, select Shape Outline and use these options to add and format a border.

Shape Outline in Shape Styles Group of Drawing Tools Format Tab

Modify Shape Backgrounds

You can change the background of a shape.

To modify a shape's background:

  1. Select the shape.
  2. Select the DRAWING TOOLS FORMAT tab. Drawing Tools Format Tab
  3. In the Shape Styles group, select Shape Fill. Shape Fill in Shape Styles Group
  4. Select a color from the drop-down list, or another option, such as adding a picture or texture. Color Choices and Other Options

Aligning and Grouping Shapes

When adding multiple shapes, you may want to align them and/or group them.

To align shapes:

  1. Select the shapes you want to align.
  2. From the DRAWING TOOLS FORMAT tab, from the Arrange group, select Align. Align in the Arrange Group of the Drawing Tools Format Tab
  3. Select an alignment option from the drop-down list. Alignment Options Drop-Down List

To group shapes:

  1. Select the shapes you want to group.
  2. From the DRAWING TOOLS FORMAT tab, from the Arrange group, select Group. Group from the Arrange Group of the Drawing Tools Format Tab
  3. Select Group from the drop-down list. Group in Drop-Down List

Apply Styles to a Shape

To add styles to a shape, after it is inserted, select it and then from the DRAWING TOOLS FORMAT tab, in the Shape Styles group, use the options to add styles to your shape.

Shape Styles

Create a Custom Shape

Certain shape options in PowerPoint allow you to customize the shape you insert. for example, the curved connector, curve, and elbow arrow connector.

Custom Shape Options

Displaying Gridlines for Shapes

When working with shapes, it may be useful to view gridlines while working in PowerPoint, in order to align your shapes.

To display gridlines in PowerPoint:

  1. Select the VIEW tab of the Ribbon.
  2. From the Show group, select Gridlines. Gridlines in the Show Group
  3. Gridlines now display on your slides. Displayed Gridlines

Adding Text to Shapes in Columns

Once you have inserted a shape, you can add text to it and format it into columns.

  1. Select the shape and type the text, and then right-click it and select Format Shape.Format Shape
  2. In the Format Shape pane on the right, select TEXT OPTIONS. Text Options in Format Shape Pane
  3. Select TEXT BOX and then select Columns. Text Options
  4. In the Columns dialog box, set a number of columns and click OK. Columns Dialog Box

Working with Images and Shapes

Duration: 15 to 25 minutes.

In this exercise, you will be using the file named "My Format" that you created in a previous exercise.

  1. Open the file "My Format" from the Webucator/PowerPoint2013.1/Exercises folder.
  2. Save the file as "Using Images" to the Webucator/PowerPoint2013.1/Exercises folder.
  3. Insert a blank slide into the second position (immediately after the title slide).
  4. Insert two clip art images that relate to sales on the blank slide.
  5. Insert a right-pointing block arrow between the two clip art images.
  6. Save the presentation.

Solution:

  1. Open the file "My Format" from the Webucator/PowerPoint2013.1/Exercises folder.Open Dialog Box
  2. Save the file as "Using Images" to the Webucator/PowerPoint2013.1/Exercises folder. Save As Dialog Box
  3. Insert a blank slide into the second position.
    1. Ensure that the title slide is selected in the Slides tab.
    2. On the HOME tab, select New Slide, then click Blank.New Blank Slide
  4. Insert two clip art images that have to do with sales on the blank slide.
    1. On the INSERT tab, in the Images group, click Online Pictures (Clip Art in PowerPoint 2007/2010).
    2. In the Insert Pictures dialog box (Clip Art task pane in PowerPoint 2007/2010), enter "sales" in the Office.com clip art field and press Enter.Office.com Clip Art Field
    3. Choose two of the images and insert them in the current slide.
    4. Move and resize the images as desired.Inserted Clip Art
  5. Insert a right-pointing block arrow between the two clip art images.
    1. Arrange the images horizontally so that there is space between them.
    2. On the INSERT tab, in the Illustrations group, click Shapes and select the right-pointing block arrow from the shape gallery.
    3. Click and drag your mouse to insert the arrow at the desired location on the slide.
    4. Resize the arrow as needed.
    5. Organize the images and arrow on the slide by using the resizing and arranging tools as necessary.Images and Arrow Shape on Slide
  6. Save your file for future use.