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Webucator's Free Introduction to Microsoft PowerPoint Training Tutorial

Lesson: The Quick Access Toolbar

Welcome to our free Introduction to Microsoft PowerPoint Training tutorial. This tutorial is based on Webucator's Introduction to Microsoft PowerPoint 2019 Training course.

The Quick Access Toolbar is a small toolbar that includes commonly used commands and is always accessible.

Lesson Goals

  • Add common commands to the Quick Access Toolbar.
  • Add additional commands to the Quick Access Toolbar.
  • Move the Quick Access Toolbar.

By default, the Quick Access Toolbar is located in the top left corner of Microsoft PowerPoint.Quick Access Toolbar

By default, the Quick Access Toolbar includes three commands:Quick Access Toolbar

  1. Save. Click Save to save your document.
  2. Undo. Click Undo to undo the last action performed.
  3. Click the drop-down arrow to the right of Undo to undo multiple actions at the same time.
  4. Redo. Click Redo to repeat the last action performed.
  5. Start from Beginning. Click Start from Beginning to launch your presentation from the first slide in Slide Show view.

Adding Common Commands

To add commonly used commands to the Quick Access Toolbar:

  1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
  2. Select a command from the list that appears:Command List

Adding More Commands with the Customize Dialog Box

To add more commands to the Quick Access Toolbar:

  1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
  2. From the drop-down list, select More Commands... (near the bottom of the list).More Commands
  3. From the left-hand list box (circled below), select a command and click Add > >. Add Commands
  4. Click OK to make your changes.

Adding Ribbon Commands or Groups

If you find yourself using the same commands or group of commands frequently, you can quickly add them to the Quick Access Toolbar:

  1. Right-click the command or the group name.
  2. Select Add to Quick Access Toolbar:Add to Quick Access Toolbar

Placement

You can keep the Quick Access Toolbar in the top left corner of Microsoft PowerPoint or you can move it below the Ribbon. To move the Quick Access Toolbar below the Ribbon:

  1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
  2. Select Show Below the Ribbon.Show Below the Ribbon
  3. To move it back, click the drop-down arrow again and select Show Above the Ribbon.Show Above the Ribbon

Customizing the Quick Access Toolbar

Duration: 15 to 25 minutes.

In this exercise, you will customize the Quick Access Toolbar.

  1. Add the following commands to the Quick Access Toolbar:
    1. New
    2. Open
    3. Quick Print
    4. Paste
    5. Find
  2. Remove Find from the Quick Access Toolbar.
  3. Move the Quick Access Toolbar below the Ribbon.

Solution:

  1. To add commands to the Quick Access Toolbar:
    1. New: Click the drop-down arrow to the right of the Quick Access Toolbar and select New.New  Command
    2. Open: Click the drop-down arrow to the right of the Quick Access Toolbar and select Open.Open Command
    3. Quick Print: Click the drop-down arrow to the right of the Quick Access Toolbar and select Quick Print.Quick Print Command
    4. Paste: Click the drop-down arrow to the right of the Quick Access Toolbar and select More Commands... Highlight Paste in the left list box, click Add >>, and then click OK.Add Command
    5. Find: Click the drop-down arrow to the right of the Quick Access Toolbar and select More Commands... Highlight Find in the left list box, click Add >>, and then click OK.Add Command Add Commands
  2. To remove Find from the Quick Access Toolbar:
    1. Click the drop-down arrow to the right of the Quick Access Toolbar and select More Commands... Highlight Find in the right list box, click << Remove, and then click OK.Remove Command
  3. To move the Quick Access Toolbar below the Ribbon:
    1. Click the drop-down arrow to the right of the Quick Access Toolbar and select Show Below the Ribbon.Show Below the Ribbon
    2. Optional: To move the Quick Access Toolbar back above the Ribbon, click the drop-down arrow to the right of the Quick Access Toolbar and select Show Above the Ribbon.