Lesson: The Quick Access Toolbar

The Quick Access Toolbar is a small toolbar which includes commonly used commands and is always accessible. By default, the Quick Access Toolbar is located in the top left corner of Microsoft PowerPoint.

By default, the Quick Access Toolbar includes three commands:

1. Save. Click Save to save your document.
2. Undo. Click Undo to undo the last action performed.
3. Click the drop-down arrow to the right of Undo to undo multiple actions at the same time.
4. Redo. Click Redo to repeat the last action performed.
5. Start from Beginning. Click Start from Beginning to launch your presentation from the first slide in Slide Show view. (This is a new addition to the Quick Access Toolbar in PowerPoint 2013.)

Adding Common Commands

To add commonly used commands to the Quick Access Toolbar:

1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
2. Select a command from the list that appears:

Adding More Commands with the Customize Dialog Box

To add more commands to the Quick Access Toolbar:

1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
2. From the drop-down list, select More Commands... (near the bottom of the list).
3. From the left-hand list box (circled below), select a command and click Add > >.
4. Click OK to make your changes.

Adding Ribbon Commands or Groups

If you find yourself using the same commands or group of commands frequently, you can quickly add them to the Quick Access Toolbar:

1. Right-click the command or the group name.
2. Select Add to Quick Access Toolbar:

Placement

You can keep the Quick Access Toolbar in the top left corner of Microsoft PowerPoint or you can move it below the Ribbon. To move the Quick Access Toolbar below the Ribbon:

1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
2. Select Show Below the Ribbon.
3. To move it back, click the drop-down arrow again and select Show Above the Ribbon.

Customizing the Quick Access Toolbar

In this exercise, you will customize the Quick Access Toolbar.

1. Add the following commands to the Quick Access Toolbar:
   1. New
   2. Open
   3. Quick Print
   4. Paste
   5. Find
2. Remove Find from the Quick Access Toolbar.
3. Move the Quick Access Toolbar below the Ribbon.

Solution: