Webucator's Free Introduction to Microsoft PowerPoint Training Tutorial
Lesson: Formatting Microsoft PowerPoint Presentations
Welcome to our free Introduction to Microsoft PowerPoint Training tutorial. This tutorial is based on Webucator's Introduction to Microsoft PowerPoint 2019 Training course.
You can use the formatting options in PowerPoint to enhance your presentation.
- Select a slide layout.
- Add text to a slide.
- Import content from a text file outline.
- Edit text.
- Format text.
- Format text placeholders.
- Apply styles to slides.
- Add slides to a presentation.
- Delete slides from a presentation.
- Arrange slides.
Selecting a Slide Layout
When you start a new presentation or add a new slide, Microsoft PowerPoint adds a slide with the default layout that seems to fit the context. If the layout of the current slide doesn't meet your needs, you can change to another of the nine built-in layouts.
To select a slide layout:
- From the Home tab, in the Slides group, click Layout. A gallery opens showing the layouts that can be applied to your current slide.
- Click on the desired layout to apply the format to the current slide.
The commands commonly used to format text are included in the Font group on the Home tab:
Font - Choose among a wide selection of fonts.
Font Size - Change the size of your text.
Bold - Bold your text.
Italic - Italicize your text.
Underline - Underline your text.
Strikethrough - Strike through your text.
Font Color - Change the color of your text.
New to PowerPoint 2019 is text highlighting, which is available in the Font group of the Home tab. It works the same way as the text highlighter in Word.
Formatting Text as WordArt
You can format text as WordArt in PowerPoint to add decorative effects to your text.
To format text as WordArt:
- Select the text.
- From the Drawing Tools Format tab, in the WordArt Styles group, select a WordArt style to apply.
- Your text now appears as WordArt.
Creating Bulleted and Numbered Lists
You can add lists to your presentation in the form of bulleted or numbered lists.
To add a list to your presentation:
- Within a text placeholder, select the Home tab.
- From the Paragraph group, select the Bullets or Numbering option.
- After you select an option, enter your list items.
- Press Return to add the next bullet or number in the list.
If you are using a tablet or other touchscreen device, you can "write" equations using a stylus or
your finger and PowerPoint 2016 or 2019 will convert it to text. If you are not using a touchscreen
device, you can do the same using your mouse.
- To use Ink Equations, from the Insert tab of the Ribbon, in the Symbols group,
select Equation, and choose Ink Equation.
- A dialog box opens where you can "write" your equation, and then click Insert to add it to your slide.
Formatting Text Placeholders
To format a text placeholder:
- Select the text placeholder.
- Access the Drawing Tools Format tab in the Ribbon.
If you are familiar with formatting text boxes in Microsoft Word, you will find these tools similar to use.
Formatting Text into Columns
You can take text that is in a text box and convert it into columns.
To format text into columns:
- Select the text box.
- Select the Home tab and from the Paragraph group, select Add or Remove Columns.
- From the drop-down list, select One Column, Two Columns, Three Columns, or More Columns.
Adding Slides to a Presentation
To add a slide to your presentation:
- If you have multiple slides in your presentation, click on the thumbnail of the slide you want to insert the new slide after.
- On the Home tab, in the Slides group, click New Slide to reveal a gallery of slide layouts.
- In the layout gallery, click the layout for the new slide. A blank slide of the specified layout is added to the presentation.
Using the Format Painter
You can use the Format Painter to quickly and easily copy formatting of text or graphics from one item to another. To use Format Painter:
- Select the text or graphic that has the formatting you want to duplicate.
- From the Home tab, in the Clipboard group, select Format Painter. Click it once to duplicate the formatting once, or double-click it to keep it turned on until you click it again.
- Click or highlight the item you wan to apply the formatting to.
Duplicating an Existing Slide
To duplicate an existing slide in a presentation, select the slide in the Slides pane, press Ctrl+C to copy it, put your cursor in the Slides pane where you want to insert the copy, and then press Ctrl+V to paste it.
To delete a slide, select the slide in the Slides pane, right-click it, and select Delete Slide.
To hide a slide in a presentation, which allows it to remain in the PowerPoint file but not be presented, right-click the slide and select Hide Slide.
To change the order of slides in a presentation:
- In the Slides tab, click and drag the thumbnail of a slide to its new position.
- Continue moving slides until you achieve the desired order.
Duration: 5 to 15 minutes.
In this exercise, you will format the text in the agenda presentation named "My Agenda" that you created in a previous exercise.
- Apply the bold style to your name.
- Italicize "Next Steps". For the word "Steps," use Format Painter to apply the italics.
- Replace bulleted text.
- Bold and italicize the text.
- Save the file as "My Format" in the Webucator/PowerPoint2019.1/Exercises folder.