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Webucator's Free PowerPoint 2013 Tutorial

Lesson: Formatting Microsoft PowerPoint Presentations

Welcome to our free PowerPoint 2013 tutorial. This tutorial is based on Webucator's Introduction to Microsoft PowerPoint 2013 Training course.

In this lesson, you will learn how to format your PowerPoint presentations.

Lesson Goals

  • Select a slide layout.
  • Add text to a slide.
  • Edit text.
  • Format text.
  • Format text placeholders.
  • Add slides to a presentation.
  • Arrange slides.

Selecting a Slide Layout

When you start a new presentation or add a new slide, Microsoft PowerPoint adds a slide with the default layout that seems to fit the context. If the layout of the current slide doesn't meet your needs, you can change to another of the nine built-in layouts.

To select a slide layout:

  1. From the HOME tab, in the Slides group, click Layout. A gallery opens showing the layouts that can be applied to your current slide. Layout Gallery
  2. Click on the desired layout to apply the format to the current slide. New Layout Applied

Adding Text

To add text to a slide:

  1. Click in a designated text placeholder.Text Placeholder
  2. Once you click in the text placeholder, it becomes active and the cursor indicates where to enter your desired text.Active Text Placeholder
  3. Ensure that your cursor is located inside the text placeholder and begin typing your text.Placeholder with Typed Text

Editing Text

To edit text on a slide:

  1. Use your mouse to select the text you want to change.Selected Text
  2. Press Delete.Slide with Text Deleted
  3. Type your new text.Slide with New Text

Formatting Text

The commands commonly used to format text are included in the Font group on the HOME tab: Font Group on Home Tab

  1. Font - Choose among a wide selection of fonts.
  2. Font Size - Change the size of your text.
  3. Bold - Bold your text.
  4. Italic - Italicize your text.
  5. Underline - Underline your text.
  6. Strikethrough - Strike through your text.
  7. Font Color - Change the color of your text.

Formatting Text as WordArt

You can format text as WordArt in PowerPoint to add decorative effects to your text.

To format text as WordArt:

  1. Select the text. Selected Text
  2. From the DRAWING TOOLS FORMAT tab, in the WordArt Styles group, select a WordArt style to apply. WordArt Style Choices
  3. Your text now appears as WordArt. Text as WordArt

Creating Bulleted and Numbered Lists

You can add lists to your presentation in the form of bulleted or numbered lists.

To add a list to your presentation:

  1. Within a text placeholder, select the HOME tab.
  2. From the Paragraph group, select the Bullets or Numbering option. Bullet and Numbering Choices
  3. After you select an option, enter your list items. Entered List Items
  4. Press Return to add the next bullet or number in the list.

Formatting Text Placeholders

To format a text placeholder:

  1. Select the text placeholder. Selected Text Placeholder
  2. Access the DRAWING TOOLS FORMAT tab in the Ribbon.Drawing Tools Format Tab in Ribbon

If you are familiar with formatting text boxes in Microsoft Word, you will find these tools similar to use.

  • Formatting Text into Columns
  • You can take text that is in a text box and convert it into columns.

    To format text into columns:

    1. Select the text box.
    2. Select the HOME tab and from the Paragraph group, select Add or Remove Columns. Add or Remove Columns
    3. From the drop-down list, select One Column, Two Columns, Three Columns, or More Columns. Column Drop-Down List

    Adding Slides to a Presentation

    To add a slide to your presentation:

    1. If you have multiple slides in your presentation, click on the thumbnail of the slide you want to insert the new slide after.
    2. On the HOME tab, in the Slides group, click New Slide to reveal a gallery of slide layouts.Slide Layout Gallery
    3. In the layout gallery, click the layout for the new slide. A blank slide of the specified layout is added to the presentation.New Slide Layout Added

    Duplicating an Existing Slide

    To duplicate an existing slide in a presentation, select the slide in the Slides pane, press Ctrl+C to copy it, put your cursor in the Slides pane where you want to insert the copy, and then press Ctrl+V to paste it.

    Deleting Slides

    To delete a slide, select the slide in the Slides pane, right-click it, and select Delete Slide.

    Delete Slide

    Hiding Slides

    To hide a slide in a presentation, which allows it to remain in the PowerPoint file but not be presented, right-click the slide and select Hide Slide.

    Hide Slide

    Arranging Slides

    To change the order of slides in a presentation:

    1. In the Slides tab, click and drag the thumbnail of a slide to its new position. Slide Pane
    2. Continue moving slides until you achieve the desired order.

    Formatting Text

    Duration: 5 to 15 minutes.

    In this exercise, you will format the text in the agenda presentation named "My Agenda" that you created in a previous exercise.

    1. Bold the word "Objectives".
    2. Italicize the word "Discussion".
    3. Replace the text placeholder on the sign with your name.
    4. Bold your name.
    5. Save the file as "My Format" in the Webucator/PowerPoint2010A/Exercises folder.

    Solution:

    1. Bold the word "Objectives".
      1. Highlight the text "Objectives".
      2. On the HOME tab, in the Font group, click Bold.Bolded Text
    2. Italicize the word "Discussion".
      1. Highlight the word "Discussion".
      2. On the HOME tab, in the Font group, click Italic.Italicized Text
    3. Enter your name in the text placeholder.
      1. Highlight the text "Your text here" and type your name.Type Your Name
    4. Bold your name.
      1. Highlight your name.
      2. On the HOME tab, in the Font group, click Bold.Bold Your Name
    5. Save the file as "My Format" in the Webucator/PowerPoint2010A/Exercises folder. Save As Dialog Box