Accessing Different Views of a Presentation
PowerPoint provides four views for working with presentations. You can change between these views using the commands on the View tab in the Presentation Views group:
Normal - The default view when working with a slide.
Outline View - Displays only the text of your slides; use it to create an outline of your presentation (not an option in this group in PowerPoint 2010).
Slide Sorter - A view of all slides in the presentation.
Notes Page - A view of the selected slide and its associated speaker notes.
Reading View - A full-screen preview of your presentation contained within the main application window.
In past iterations of PowerPoint, Presenter View was often difficult to work with. Beginning with PowerPoint 2013, Microsoft made Presenter View easier to use to present your slideshows.
When you launch Presenter View with multiple monitors set up, it automatically displays your notes on one monitor while your audience sees only your slides. You can also configure Presenter View for use on a single monitor.
To use Presenter View:
- Click the Slide Show button in the status bar.
- Scroll to the lower-left area of the presentation and select the icon of three dots in a circle.
- From the menu that appears, select Show Presenter View.
- Your presentation is now displayed in Presenter View.
- Use the controls to use a laser pointer or pen, view all slides at once, zoom in to a slide, and hide/unhide the current slide in the presentation.
- The next slide and notes for the current slide appear on the right.
- To change which view will face the audience, click Display Settings in the upper left, and then select Swap Presenter View and Slide Show.
- To exit Presenter View, press Esc.
New to PowerPoint 2019 is the ability to advance slides in a slideshow Surface pen or any pen with Bluetooth enabled.
Changing the View to Grayscale
You may want to change your presentation view from color to grayscale. It is useful to view your presentation in grayscale if you are going to print black and white printouts or if your audience might do so.
To view your presentation in grayscale:
- Select the View tab of the Ribbon.
- In the Color/Grayscale group, select Grayscale, or select Black and White to view your presentation in black and white.
- To change the view back to Color, select Back To Color View from the Grayscale or Black and White tab.
Changing Page Setup Options
On the View tab, you can set page setup options for your presentation.
From the Zoom group, select Zoom and then in the Zoom dialog box, select a Zoom to option and click OK.
- Using the File menu, open the "My Views" presentation from the Webucator/PowerPoint2019.1/Exercises folder.
- Access each of the following presentation views:
Slide Sorter - On the View tab, in the Presentation Views group, select Slide Sorter.
Notes Page - On the View tab, in the Presentation Views group, select Notes Page.
Reading View - On the View tab, in the Presentation Views group, select Reading View.
- Close the presentation without saving changes.