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Webucator's Free Introduction to Microsoft PowerPoint Training Tutorial

Lesson: Creating a PowerPoint Presentation

Welcome to our free Introduction to Microsoft PowerPoint Training tutorial. This tutorial is based on Webucator's Introduction to Microsoft PowerPoint 2019 Training course.

The first step to creating dynamic presentations in PowerPoint is to understand the basics of the application.

Lesson Goals

  • Start Microsoft PowerPoint.
  • Learn about Normal view.
  • Create a PowerPoint presentation.
  • Save a PowerPoint presentation.
  • Import a file into PowerPoint.
  • Learn about the Status Bar.
  • Close a PowerPoint presentation.

Starting Microsoft PowerPoint

To start Microsoft PowerPoint:

  1. Click on the PowerPoint icon in the Taskbar. If you do not see the icon, go to the Start button, right-click and choose Search. Type "PowerPoint" in the search field, and when PowerPoint appears, double-click it. Task Bar
  2. PowerPoint will open prompting you to select a theme. Click on Blank Presentation.New Blank Presentation

Normal View

When PowerPoint starts, it opens by default in Normal view. In Normal view, the application window includes the following areas:Normal View

  • Slides tab - A pane in the left pane with thumbnail previews of your slides. You can click and drag the thumbnails to rearrange slides.
  • Slide pane - Displays the slide that is currently selected in the Slides tab.
  • Notes pane - Displays speaker notes for the slide currently active in the Slide pane.

In PowerPoint 2010, the Notes pane will open by default in Normal view; however, in PowerPoint 2013, 2016, and 2019, you must enable it by clicking Notes in the Status bar. Notes Pane

Creating a Presentation

When you open Microsoft PowerPoint, a presentation is automatically opened as well. As you can see in the screenshot below, the default presentation is named "Presentation1".

To start creating a presentation, simply click in a text box and begin typing your text. "Click to add title" in the screenshot denotes where you can click and start entering text.

Start Entering Text

Saving a Document

The first time you save a Microsoft PowerPoint presentation, you need to give it a name and location. To do this:

  1. From the File menu, select Save As. Save As Command
  2. Now, select a location to save your document. (In PowerPoint 2010, this step does not apply.) Location to Save
  3. The Save As dialog box opens, in which you can see:
    1. The document location or where on your computer PowerPoint will save your presentation. You can choose a different location by navigating to the new location and selecting it.
    2. The file name. Note that this is highlighted because Microsoft PowerPoint expects you to provide your own name for the presentation. Simply begin typing to do so.
    3. The file type. Note that this defaults to "PowerPoint Presentation," which is the default file type for Microsoft PowerPoint 2013 presentations. When final, you can save your presentation as another type, such as a pdf, by selecting the file type from the Save as type drop-down list.Save as type Drop-Down List
  4. After you provide this information, click Save to save the presentation.

Watch and follow along as your instructor shows you how to navigate the file system with the Save As dialog.

Maintain Backward Compatibility

To maintain backward compatibility with previous versions of PowerPoint, select the Maintain compatibility with previous versions of PowerPoint check box. This will ensure that the 2016 document can be opened in earlier versions of PowerPoint.

Importing a File

You can import a file into PowerPoint, including text files.

To import a text file:

  1. From the File menu, select Open. Open Command
  2. Select where the file is located and in the Open dialog box, select the file and click Open. Select the drop-down arrow, if necessary, to show all file formats. Show File Formats
  3. The file is displayed in PowerPoint.

The Status Bar

The Status Bar, located at the bottom of the PowerPoint application window, shows basic information about your presentation and enables you to change your view settings. Specific items on the Status Bar include:

  1. Slide number.
  2. Notes pane button. Click to enable the Notes pane.
  3. Comments pane button. Click to enable the Comments pane.
  4. View controls. You can choose from a variety of views (Normal, Slide Sorter, Reading, and Slide Show).
  5. Zoom control. You can zoom in or out to make the presentation bigger or smaller based on your personal viewing preference. Zooming changes the size of what you're viewing, not the print-out size. PowerPoint Environment

Closing a Presentation

The two most common ways to close a Microsoft PowerPoint presentation are:

  1. Click the white "X" in the upper-right corner.Close Window
  2. From the File menu, select Close. Close

When you close your presentation, you will be prompted to save if you have made any changes since the last time you saved.

Creating a Microsoft PowerPoint Presentation

Duration: 5 to 10 minutes.

In this exercise, you will create, save, and close a Microsoft PowerPoint presentation.

  1. If you currently have Microsoft PowerPoint open, please close it before starting the exercise.
  2. Create a presentation, name it "My First PowerPoint Presentation", and save it to the Webucator/PowerPoint2019.1/Exercises folder.

Solution:

  1. Click the PowePoint icon in your taskbar. (If you do not have it in your taskbar, right-click the Start icon, and select Search. Type "PowerPoint" into the Search field at the upper-right.)
  2. Click on the slide in the box labeled "Click to add title" and type "My First Presentation".Enter the Title
  3. Select File > Save As.Save As
  4. Navigate to Webucator/PowerPoint2019.1/Exercises.
  5. File name: Type "My First PowerPoint Presentation".
  6. Save as type: Select "PowerPoint Presentation" if it is not already selected.Save as Type
  7. Click Save.
  8. Select File > Close.Close File