Create Calendar Groups

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Create Calendar Groups

Create Calendar Groups

If you frequently invite the same people to meetings, you can create a Calendar group in Outlook 2013 to easily view their calendars.

To create a calendar group:

  1. While in Calendar view, on the HOME tab of the Ribbon, in the Manage Calendars group, select Calendar Groups. Calendar Groups
  2. From the drop-down list, select Create New Calendar Group. Create New Calendar Group
  3. Type a name for the group in the Create New Calendar Group dialog box and click OK. Create New Calendar Group Dialog Box
  4. In the Address Book section, choose the address book or contact list from which you want to choose Calendar group members. Contacts Dialog Box
  5. Type a name to search in the Search text box. Contacts Dialog Box
  6. Select the name in the list and click Group Members to add the name to the group. Contacts Dialog Box
  7. Continue adding names until the group is complete, and then click OK. Contacts Dialog Box
  8. The group now appears in the Calendar Navigation Pane, and you can view the group members' calendars alongside yours. New Group in Calendar Navigation Pane
  9. To view the calendars overlaid with your own, to aid scheduling, select the VIEW tab and from the Arrangement group, click Overlay. Overlay in Arrangement Group of View Tab

In Outlook 2007, to access calendar groups, select Actions and then select View Group Schedules.