Compose a Message

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Compose a Message

Compose a Message

It is simple to compose a new message in Outlook 2013.

To compose a message:

  1. On the Mail Ribbon, on the HOME tab, from the New group, click the New Items drop-down arrow.
  2. Select E-mail Message.
  3. A new, blank message opens.
  4. In the To field, enter the recipient's email address.
  5. Press Tab to move the cursor to the next line.
  6. If necessary, enter recipient addresses in the CC field.
  7. Press Tab to move the cursor to the next line.
  8. Enter a subject in the Subject field.
  9. Press Tab to move the cursor to the message body area, and type your message.

Set a Priority

You can set a priority to a message of High, Low, or Normal, to let your recipient know its importance. By default, priority level of messages is set to Normal. However, you can change priority to High or Low.

To set a priority:

  1. From the Message Ribbon of the message, select the Tags group Dialog Box Launcher.
  2. In the Properties dialog box, from the Settings section, select the Importance drop-down arrow.
  3. Select an option from the drop-down list and click Close.
  4. When received by the recipient, the message will indicate the priority level.

Mark as Private

You may want to send a message that you want the recipeint to understand is private information.

To mark a message as private:

  1. From the Message Ribbon of the message, select the Tags group Dialog Box Launcher.
  2. In the Properties dialog box, from the Settings section, select the Sensitivity drop-down arrow.
  3. Select Private and click Close.
  4. When received by the recipient, the message will indicate that it should be treated as private.

Quick Parts

Quick Parts is a feature of Outlook that saves snippets of text or images for quick reuse in future messages. If you find yourself typing the same phrase over and over, for example, creating a Quick Part can help automate your message-writing process.

To create a Quick Part for text:

  1. Select the text you would like to save as a Quick Part.
  2. From the Message Ribbon, select INSERT, and then from the Text group, select Quick Parts.
  3. Select Save Selection to Quick Part Gallery.
  4. In the Create New Building Block dialog box, name the Quick Part and add a brief description and click OK.
  5. Now, when composing a message, to quickly add this text, select the INSERT tab, select Quick Parts from the Text group, and select the Quick Part you created.
  6. It is now inserted in your message.

Change Text Formats

You can set the text format of outgoing messages in Outlook.

To change text formats:

  1. Select the FILE menu tab to go to Backstage view.
  2. Select Options.
  3. Select Mail on the left in the Outlook Options dialog box. </li>
  4. In the Compose messages section, select an option from the Compose messages in this format: drop-down list.
  5. Click OK.
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