Add an Attachment
You may want to attach a file to a message that you have created.
To add an attachment to a message:
- While in the new message window, on the Message Ribbon, in the Include group, select Attach File.
- From the drop-down list, you can select a recently accessed file, or choose to Browse Web Locations or Browse this PC to add a different file.
- To choose a file on your machine, select Browse this PC.
- In the Insert File dialog box, select the file by clicking it. Its name will now appear in the File Name text box.
- Select Insert.
- The file now appears in the message, and is visible in the Attached field.
Delete an Attachment
When you receive a message with an attachment and want to delete it, click the attachment and from the Attachment Tools Attachment tab, click Remove Attachment.
Set an Attachment Reminder
One of the features that was new to Outlook 2013 is the Attachment Reminder feature. Outlook 2013 and 2016 can detect if you intend to attach a document and, if you do not, it will alert you.
In the following email, you will notice an attachment is mentioned, and then Send was selected; however, no attachment was added to the message.
Improvements to Attachments
One of the major new features availabile beginning in Outlook 2016 is the ability to quickly attach recently accessed items to an email message.
While in the message, from the Message Ribbon, select Attach File from the Include group.
You will see the documents and other files you recently accessed appear in the drop-down.
Also, if you attach a file from OneDrive or SharePoint, you can limit your recipients' access to just read only, or allow them the ability to edit the files.