Tabs, Groups, and Commands on the Ribbon

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Tabs, Groups, and Commands on the Ribbon

Tabs, Groups, and Commands on the Ribbon

The main Outlook Ribbon you will use when working in Outlook is the Mail Ribbon, which contains tabs, groups, and commands related to sending, receiving, and managing your email.

Tabs on the Mail Ribbon

There are four main tabs on the Mail Ribbon:

  1. HOME. The HOME tab contains commands for common tasks including:
    1. Sending and receiving messages.
    2. Deleting messages.
    3. Organizing messages using folders, rules, tags, and filters.
    4. Finding contacts.
  2. SEND/RECEIVE. The SEND/RECEIVE includes commands for:
    1. Viewing the progress of sending and receiving folder items.
    2. Viewing the status of downloads.
    3. Managing issues related to your server.
    4. Working offline.
  3. FOLDER. The FOLDER tab includes commands for managing your email using folders, including:
    1. Creating folders.
    2. Renaming folders.
    3. Deleting folders.
  4. VIEW. The VIEW tab includes commands for:
    1. Customizing the view of your Outlook interface.
    2. Organizing messages by conversation.
    3. Categorizing your email messages.
    4. Changing your Outlook layout.

Mail Ribbon Tabs

In Outlook 2007, the Ribbon appears within only certain areas, such as a new mail message. Outlook 2007 uses the Microsoft Office button for many commands. Microsoft Office Button

Groups on the Mail Ribbon

Related commands in Outlook are organized in groups on each tab. The following table lists the groups found on each Mail Ribbon tab:




  1. New
  2. Delete
  3. Respond
  4. Quick Steps
  5. Move
  6. Tags
  7. Find
  8. Send/Receive
  9. WinZip


  1. Send & Receive
  2. Download
  3. Server
  4. Preferences


  1. New
  2. Actions
  3. Clean Up
  4. Favorites
  5. IMAP
  6. Properties


  1. Current View
  2. Messages
  3. Arrangement
  4. Layout
  5. People Pane
  6. Window

In some groups you will see a button in the lower right corner, next to the group name. This is the Dialog Box Launcher. Opening the group's dialog box will give you access to additional commands associated with that group:

Dialog Box Launcher

Configure Views

You can use the VIEW tab in Outlook to configure Outlook's view to suit your needs.

  1. Use the Current View group to select a view option and reset the view.
  2. The options in the Messages group allow you to show conversations.
  3. In the Arrangement group, you can set how messages display, such as by date or by sender.
  4. Use the Layout group to configure how the various Outlook panes are displayed.
  5. In the People Pane group, you can choose to show the People pane or hide it.
  6. Use the Window group to open a new window or open reminders in a separate window.

Configure View

Commands on the Mail Ribbon

Commands are contained within groups on the Outlook Ribbons. For example, on the Mail Ribbon, on the HOME tab, within the Respond group, you will find options to reply to your messages, including replying to the sender, replying to all, and forwarding a message.

Respond Group Commands