Work with Contact Groups

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Work with Contact Groups

Work with Contact Groups

A Contact Group allows you to group email addresses together under one name. You can then send messages to the Contact Group. In previous versions of Outlook, Contact Groups were known as distribution lists.

To create a Contact Group:

  1. In the Contacts area, from the HOME tab of the Contacts Ribbon, in the New group, select New Contact Group.
  2. In the Contact Group dialog box, in the Name text box, enter a name for the group.
  3. From the CONTACT GROUP tab of the Ribbon, in the Members group, select Add Members.
  4. From the drop-down list, select From Outlook Contacts.
  5. To add a member to the group, select the member and click Members.
  6. Continue until all the members of the group are selected.
  7. Click OK.
  8. Select Save & Close from the Actions group on the CONTACT GROUP tab of the Ribbon.
  9. The Contact Group now appears in your Contacts area.

Add a Contact to a Group

To add a contact to an existing group:

  1. Open the contact group.
  2. From the CONTACT GROUP tab, in the Members group, select Add Members.
  3. Select a contact option.
  4. Select or fill in the contact information and click OK to save the contact.

Update or Delete a Contact within a Group

To update a contract in a group, open the group, and double click the contact. Then, update the information and click Save & Close when complete.

To delete a member, single-click the member and from the Members group of the CONTACT GROUP tab, select Remove Member.

Add Notes to a Group

You can add notes to a group.

To add group notes:

  1. Open the contact group.
  2. From the Show group of the CONTACT GROUP tab, select Notes.
  3. Enter group notes.
  4. Select Save & Close.

Delete a Group

To delete a contact group:

  1. One the contact group.
  2. From the Actions group on the CONTACT GROUP tab, select Delete Group.
  3. Click Yes to delete the group.
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