Work with Contact Groups

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Work with Contact Groups

Work with Contact Groups

A Contact Group allows you to group email addresses together under one name. You can then send messages to the Contact Group. In previous versions of Outlook, Contact Groups were known as distribution lists.

To create a Contact Group:

  1. In the Contacts area, from the HOME tab of the Contacts Ribbon, in the New group, select New Contact Group. New Contact Group in New Group of Home Tab
  2. In the Contact Group dialog box, in the Name text box, enter a name for the group. Name Text Box
  3. From the CONTACT GROUP tab of the Ribbon, in the Members group, select Add Members. Add Members in Members Group of Contact Group Tab
  4. From the drop-down list, select From Outlook Contacts. Add Members Drop-Down List
  5. To add a member to the group, select the member and click Members. Select Members Dialog Box
  6. Continue until all the members of the group are selected.
  7. Click OK.Select Members Dialog Box
  8. Select Save & Close from the Actions group on the CONTACT GROUP tab of the Ribbon.Save and Close
  9. The Contact Group now appears in your Contacts area. Contact Group in Contacts Area

Add a Contact to a Group

To add a contact to an existing group:

  1. Open the contact group.
  2. From the CONTACT GROUP tab, in the Members group, select Add Members. Add Members in Members Group of Contact Group Tab
  3. Select a contact option. Add Members Drop-Down List
  4. Select or fill in the contact information and click OK to save the contact. Add New Member Dialog Box

Update or Delete a Contact within a Group

To update a contract in a group, open the group, and double click the contact. Then, update the information and click Save & Close when complete.

To delete a member, single-click the member and from the Members group of the CONTACT GROUP tab, select Remove Member.

Remove Member

Add Notes to a Group

You can add notes to a group.

To add group notes:

  1. Open the contact group.
  2. From the Show group of the CONTACT GROUP tab, select Notes. Notes in Show Group of Contact Group Tab
  3. Enter group notes. Enter Group Notes
  4. Select Save & Close. Save and Close

Delete a Group

To delete a contact group:

  1. One the contact group.
  2. From the Actions group on the CONTACT GROUP tab, select Delete Group. Delete Group in Actions Group of Contact Group Tab
  3. Click Yes to delete the group. Delete Group Confirmation Message
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