Performing a Mail Merge - Exercise

Contact Us or call 1-877-932-8228
Performing a Mail Merge - Exercise

Performing a Mail Merge

Duration: 15 to 25 minutes.

In this exercise, you will perform a mail merge using Outlook contacts.

  1. Using the Mail Merge feature, send an email to the two contacts you created in the previous exercise, asking when they are available next week for a meeting.
  2. Send the email messages.


  1. In the Contacts area, select the two contacts by pressing and holding Ctrl as you click each contact.
  2. From the Contacts Ribbon Home tab, in the Actions group, select Mail Merge.
  3. Under Merge options, from the Merge to: drop-down list, select E-mail.
  4. In the Message subject line that is displayed, type the subject of the email.
  5. Click OK.
  6. In Microsoft Word, on the Word Ribbon, on the displayed Mailings tab, in the Write & Insert Fields group, select Greeting Line.
  7. Leave the default options as they are, and click OK.
  8. The Greeting Line now appears in the Word document.
  9. Press Enter, and type the body and closing of your email message.
  10. From the Preview Results group on the Mailings tab of the Ribbon, select Preview Results.
  11. Use the arrows in the Preview Results group to click through a preview of each individual email.
  12. From the Finish group on the Mailings tab, select Finish & Merge.
  13. From the drop-down list, select Send E-mail Messages.
  14. In the displayed Merge to E-mail dialog box, click OK to send the messages.