Performing a Mail Merge - Exercise

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Performing a Mail Merge - Exercise

Performing a Mail Merge

Duration: 15 to 25 minutes.

In this exercise, you will perform a mail merge using Outlook contacts.

  1. Using the Mail Merge feature, send an email to the two contacts you created in the previous exercise, asking when they are available next week for a meeting.
  2. Send the email messages.

Solution:

  1. In the Contacts area, select the two contacts by pressing and holding Ctrl as you click each contact. Contacts List
  2. From the Contacts Ribbon Home tab, in the Actions group, select Mail Merge. Mail Merge in Actions Group of Home Tab
  3. Under Merge options, from the Merge to: drop-down list, select E-mail. Mail Merge Contacts Dialog Box
  4. In the Message subject line that is displayed, type the subject of the email. Mail Merge Contacts Dialog Box
  5. Click OK. Mail Merge Contacts Dialog Box
  6. In Microsoft Word, on the Word Ribbon, on the displayed Mailings tab, in the Write & Insert Fields group, select Greeting Line. Greeting Line in Write and Insert Fields Group of Mailings Tab
  7. Leave the default options as they are, and click OK.
  8. The Greeting Line now appears in the Word document. Greeting Line in Write and Insert Fields Group of Mailings Tab
  9. Press Enter, and type the body and closing of your email message. Greeting Line and Email Message
  10. From the Preview Results group on the Mailings tab of the Ribbon, select Preview Results. Preview Results in Preview Results Group of Mailings Tab
  11. Use the arrows in the Preview Results group to click through a preview of each individual email. Preview Results Arrows
  12. From the Finish group on the Mailings tab, select Finish & Merge. Finish and Merge in Finish Group of Mailings Tab
  13. From the drop-down list, select Send E-mail Messages. Finish and Merge Drop-Down List
  14. In the displayed Merge to E-mail dialog box, click OK to send the messages. Merge to E-mail Dialog Box