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Webucator's Free Introduction to Microsoft Word Tutorial

Lesson: The Quick Access Toolbar

Welcome to our free Introduction to Microsoft Word tutorial. This tutorial is based on Webucator's Introduction to Microsoft Word 2019 Training course.

In this lesson, you will learn all about the features with the Quick Access Toolbar.

Lesson Goals

  • Learn to add common commands to the Quick Access Toolbar.
  • Learn to add additional commands to the Quick Access Toolbar.
  • Learn to move the Quick Access Toolbar.

The Quick Access Toolbar

The Quick Access Toolbar is a small toolbar that includes commonly used commands and is always accessible. By default, the Quick Access Toolbar is located in the top-left corner of Microsoft Word. By default, the Quick Access Toolbar includes four commands (in Microsoft Word 2010, it contains three commands; the Print Preview and Print command is new to Word 2013 and 2016): Quick Access Toolbar

  1. Save. Click Save to save your document.
  2. Undo. Click Undo to undo the action you last performed.
    1. Click the drop-down arrow to the right of Undo to undo multiple actions at the same time.
  3. Redo. Click Redo to repeat the action you last performed.
  4. Print Preview and Print. Click Print Preview and Print to open the Print options in Backstage view.

Adding Common Commands

To add commonly used commands to the Quick Access Toolbar:

  1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
  2. Select a command from the list that appears:Command List

Adding Additional Commands with the Customize Dialog Box

To add additional commands to the Quick Access Toolbar:

  1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
  2. Select More Commands... toward the bottom of the list that appears. More Commands Option
  3. Select a command from the list circled below and click Add > >. Add Command
  4. Click OK to make your changes.

Adding Ribbon Commands or Groups

If you find yourself using the same commands or group of commands frequently, you can quickly add them to the Quick Access Toolbar:

  1. Right-click on the command or on the group name.
  2. Select Add to Quick Access Toolbar:Add to Quick Access Toolbar

Placement

You can choose to keep the Quick Access Toolbar in the top-left corner of Microsoft Word or move it below the Ribbon. To move the Quick Access Toolbar below the Ribbon:

  1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
  2. Select Show Below the Ribbon. Move Quick Access Toolbar
  3. To move it back, click the drop-down arrow again and select Show Above the Ribbon. Move Quick Access Toolbar

Customize the Quick Access Toolbar

Duration: 15 to 25 minutes.

In this exercise, you will customize the Quick Access Toolbar.

  1. Add the following commands to the Quick Access Toolbar:
    1. New
    2. Open
    3. Quick Print
    4. Paste
    5. Find
  2. Remove Find from the Quick Access Toolbar.
  3. Move the Quick Access Toolbar below the Ribbon.

Solution:

  1. To add commands to the Quick Access Toolbar:
    1. New: click the drop-down arrow to the right of the Quick Access Toolbar and check New.
    2. Open: click the drop-down arrow to the right of the Quick Access Toolbar and check Open.
    3. Quick Print: click the drop-down arrow to the right of the Quick Access Toolbar and check Quick Print.
    4. Paste: click the drop-down arrow to the right of the Quick Access Toolbar and select More Commands.... Highlight Paste in the left column and click Add > >.
    5. Find: click the drop-down arrow to the right of the Quick Access Toolbar and select More Commands.... Highlight Find in the left column and click Add > >.
  2. To remove Find from the Quick Access Toolbar:
    1. Click the drop-down arrow to the right of the Quick Access Toolbar and select More Commands.... Highlight Find in the right column and click < < Remove.
  3. To move the Quick Access Toolbar below the Ribbon:
    1. Click the drop-down arrow to the right of the Quick Access Toolbar and select Show Below the Ribbon.
    2. Optional: to move the Quick Access Toolbar back above the Ribbon, click the drop-down arrow to the right of the Quick Access Toolbar and select Show Above the Ribbon.