1. Home
  2. Tutorials
  3. Introduction to Microsoft Word 2013
  4. The Quick Access Toolbar
facebook google plus twitter
Previous Lesson: The Backstage View (The File Menu)
Webucator's Free Introduction to Microsoft Word 2013 Tutorial

Lesson: The Quick Access Toolbar

Welcome to our free Introduction to Microsoft Word 2013 tutorial. This tutorial is based on Webucator's Introduction to Microsoft Word 2013 Training course.

In this lesson, you will learn all about the features with the Quick Access Toolbar.

Lesson Goals

  • Add common commands to the Quick Access Toolbar.
  • Add additional commands to the Quick Access Toolbar.
  • Move the Quick Access Toolbar.

Adding Common Commands

To add commonly used commands to the Quick Access Toolbar:

  1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
  2. Select a command from the list that appears:List of Commands in Quick Access Toolbar

Adding Additional Commands with the Customize Dialog Box

To add additional commands to the Quick Access Toolbar:

  1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
  2. Select More Commands... toward the bottom of the list that appears. More Commands
  3. Select a command from the list circled below and click Add > >. List of Commands
  4. Click OK to make your changes.

Adding Ribbon Commands or Groups

If you find yourself using the same commands or group of commands frequently, you can quickly add them to the Quick Access Toolbar:

  1. Right-click on the command or on the group name.
  2. Select Add to Quick Access Toolbar:Add to Quick Access Toolbar Selected Command

Placement

You can choose to keep the Quick Access Toolbar in the top-left corner of Microsoft Word or move it below the Ribbon. To move the Quick Access Toolbar below the Ribbon:

  1. Click the drop-down arrow on the far right of the Quick Access Toolbar.
  2. Select Show Below the Ribbon. Show Below the Ribbon
  3. To move it back, click the drop-down arrow again and select Show Above the Ribbon. Show Above the Ribbon

Customize the Quick Access Toolbar

Duration: 15 to 25 minutes.

In this exercise, you will customize the Quick Access Toolbar.

  1. Add the following commands to the Quick Access Toolbar:
    1. New
    2. Open
    3. Quick Print
    4. Paste
    5. Find
  2. Remove Find from the Quick Access Toolbar.
  3. Move the Quick Access Toolbar below the Ribbon.

Solution:

  1. To add commands to the Quick Access Toolbar:
    1. New: click the drop-down arrow to the right of the Quick Access Toolbar and check New.
    2. Open: click the drop-down arrow to the right of the Quick Access Toolbar and check Open.
    3. Quick Print: click the drop-down arrow to the right of the Quick Access Toolbar and check Quick Print.
    4. Paste: click the drop-down arrow to the right of the Quick Access Toolbar and select More Commands.... (In Microsoft Word 2007, select Home from the Choose Commands from list and then) Highlight Paste in the left column and click Add > >.
    5. Find: click the drop-down arrow to the right of the Quick Access Toolbar and select More Commands.... (In Microsoft Word 2007, select Home from the Choose Commands from list and then) Highlight Find in the left column and click Add > >.
  2. To remove Find from the Quick Access Toolbar:
    1. Click the drop-down arrow to the right of the Quick Access Toolbar and select More Commands.... Highlight Find in the right column and click < < Remove.
  3. To move the Quick Access Toolbar below the Ribbon:
    1. Click the drop-down arrow to the right of the Quick Access Toolbar and select Show Below the Ribbon.
    2. Optional: to move the Quick Access Toolbar back above the Ribbon, click the drop-down arrow to the right of the Quick Access Toolbar and select Show Above the Ribbon.
Next Lesson: Formatting Microsoft Word Documents