Welcome to our free Introduction to Microsoft Word tutorial. This tutorial is based on Webucator's Introduction to Microsoft Word 2019 Training course.
In this lesson, you will learn about the features showcased in the Backstage View.
The Ribbon, covered in the prior lesson, is where you find all the commands necessary to make changes to your documents. Clicking on the tabs in the Ribbon changes the set of commands available to you while you work in your document.
After clicking on the File menu, you can no longer see your document or the Ribbon. Instead, you see what Microsoft calls the Backstage view. This is where you:
Many of the features of the Backstage view are covered in our intermediate and advanced Microsoft Word classes. Only those that are essential to working with Microsoft Word are covered in this class.
There are two ways to open a Microsoft Word Document from the Backstage view:
New in Word 2019, if someone sends you a Word document as an attachment, you will find it when you select File > Open > Shared with me.
In this exercise, you will practice opening Microsoft Word documents from the File menu.
When creating a new Microsoft Word document, you can choose between creating a blank document or creating your document from an existing template.
To create a new blank document:
A template is a predesigned Word document that you can then change to suit your needs. When you create a new document from a template, you are creating a copy of the original template.
To create a new document from a template:
Once you've downloaded a template, it is stored in the My Templates location on your computer.
You can modify a Word template:
In this exercise, you will create a new document using a Microsoft template.
In Microsoft Office 2013, 2016, and 2019:
In Microsoft Office 2010:
The Print window gives you access to several printing and page layout options. You will also see a preview of how your document will print.
To Print a Microsoft Word document:
You can choose to print only document sections, instead of an entire document.
To print document sections, on the Print page in Backstage view, under Settings, select the first drop-down list, and then select Custom Print and specify the sections.
You can set document print options to print your document on different sizes of paper.
To set print scaling:
On the Print page in Backstage view, under Settings, select the fifth drop-down, that by default says Letter, and select a scaling option.
In this exercise, you will print the letter you created in the last exercise. You will need to have a printer connected to successfully complete this exercise.
You can add your name and initials to Microsoft Word. When you do so, the information is used throughout the Microsoft Office products. Word uses this information for tracking changes and assigning comments and for prefilling data used by some of the built-in templates (e.g., the Agency Letter template under Sample Templates).
To add your name and initials to Microsoft Word:
You can add values to document properties by using Backstage view. This is a feature that is available in Word 2013, but not 2016.
To add values to properties:
Word automatically saves documents as you work with them. You can manage these autosaved versions from Backstage view.
To set options for managing these, click Options in Backstage view and in the Word Options dialog box, select Save. You will see autosave options here.
To delete autosaved documents: