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Webucator's Free Introduction to Microsoft Word Tutorial

Lesson: Creating a Microsoft Word Document

Welcome to our free Introduction to Microsoft Word tutorial. This tutorial is based on Webucator's Introduction to Microsoft Word 2019 Training course.

In this lesson, you will learn how to create, save, and begin working within Microsoft Word 2019.

Lesson Goals

  • Learn to start Microsoft Word.
  • Learn to create a Microsoft Word document.
  • Learn to save a Microsoft Word document.
  • Learn about the Status Bar.
  • Learn how to close a Microsoft Word document.

Starting Microsoft Word

To start Microsoft Word (see screenshot below):

  1. Click the Start menu.
  2. Select Word.

Word Option

Creating a Document

When you open Microsoft Word, a document is automatically opened as well. As you can see in the screenshot below, the default document is named "Document1".

The arrow in the screenshot points to the location of your cursor when Word opens. To start creating a document, simply begin typing. New Document

Saving a Document

The first time you save a Microsoft Word document, you need to give it a name and location. To do this, follow these steps:

  1. From the File menu, select Save As. Save As
  2. Double-click This PC (My Computer in Word 2013) to save the file to your computer. Save File
  3. Selecting Save As opens up a dialog box in which you can see:
    1. The document location, or where on your computer Word will save your document. You can select a new location by clicking on the arrows.
    2. The file name. Note that this is highlighted as Microsoft Word expects you to choose your own name for the document. Simply begin typing to do so.
    3. The file type. Note that this defaults to ".docx", which is the default file type for Microsoft Word 2013 and 2016 documents. When final, you can choose to save your document as another type, such as a pdf, simply by choosing "PDF (*.pdf)" here. Save in Other Format
  4. After you have entered these fields, simply click Save to save the document.

Importing a File

You can import a file into Word; you can import different file formats such as .txt files and PDFs.

To import a file:

  1. From the File menu, select Open. Open Option
  2. Select where the file is located and from the Open dialog box, select the file and click Open. File Location
  3. The file is imported into Word.

The Status Bar

The Status Bar, located at the bottom of Word, shows basic information about your document and enables you to change your viewing settings. Specific items on the Status Bar include:

  1. Document information (page number and word count).
  2. Proofing status. If you see a green check, Word found no errors. A red X indicates Word has found spelling or grammatical errors in the document.
  3. View controls. You can choose from a selection of views (Print Layout, Full Screen Reading, Web Layout, Outline, and Draft).
  4. Zoom control. You can zoom in or out, to make the document bigger or smaller, based on your personal preference. Zooming changes the size of what you're viewing. It does not change what you actually print out.

Status Bar

Closing a Document

The two most common ways to close a Microsoft Word document are:

  1. Click the gray "X" in the upper-right-hand corner: Status Bar Close
  2. Select Close from the File menu: Close Option

When you close your document, you will be prompted to save if you have made any changes since the last time you saved.

Create a Microsoft Word Document

Duration: 5 to 10 minutes.

In this exercise, you will create, save, and close a Microsoft Word document. If you currently have Microsoft Word open, please close it before starting the exercise.

  1. Create and save the following document in your ClassFiles/Word2019.1/Exercises folder: Open Document

Solution:

  1. From the Start Menu, select Word.
  2. Type "Today I am going to learn Microsoft Word!"
  3. Click File > Save As):
    1. Navigate to ClassFiles/Word2019.1/Exercises.
    2. File name: type "My First Word Document".
    3. Save as type: select "Word document (*.docx)" if it is not already selected.
  4. Click File > Close.