Inserting a Table

Contact Us or call 1-877-932-8228
Inserting a Table

Inserting a Table

There are a few ways to insert a table into a document:

  1. Create your own table by selecting the cells:
    1. Click Table on the INSERT tab: Table on Insert Tab
    2. Use your mouse to select the number of rows and columns you wish to have: Insert Table
  2. Use the Insert Table dialog box:
    1. Click Table on the INSERT tab: Table on Insert Tab
    2. Click Insert Table: Insert Table
    3. In the Insert Table dialog box, select the number of columns and rows and the AutoFit behavior: Insert Table Dialog Box
  3. Draw a table:
    1. Click Table on the INSERT tab: Table on Insert Tab
    2. Click Draw Table: Draw Table
    3. Draw your table with your mouse. Press Escape to stop drawing (the pencil will change back to the standard cursor). This is the option to choose for a non-standard table such as the example below: Draw Table
  4. Convert text to a table:
    1. Type text into a document, using tabs or commas to separate columns and lines (pressing Enter) to separate rows.
    2. Select the text:Selected Text
    3. Click Table on the INSERT tab: Table on Insert Tab
    4. Select Convert Text to Table:Convert Text to Table
    5. In the Convert Text to Table dialog box, verify or change the selections and press OK:Convert Text to Table Dialog Box

Converting Tables to Text

As you can convert text to tables, you can also convert tables to text.

To convert tables to text:

  1. Select the table.
  2. From the TABLE TOOLS LAYOUT tab, in the Data group, select Convert to Text. Convert to Text in Table Tools Layout
  3. In the Convert Table to Text dialog box, set how you want to separate the text and click OK. Convert Table to Text Dialog Box
  4. The table is converted to text. Table Converted to Text

Adding a Table Title

You can add a table to your title in Word in the form of a caption:

  1. Click in the table.
  2. Select the REFERENCES tab, and in the Captions group, select Insert Caption. Insert Caption in Captions Group of References Tab
  3. Type the table name in the Caption text box, and from the Label drop-down list, select Table. You can choose to display the label above or below the table. Caption Dialog Box
  4. Click OK. Caption Dialog Box
  5. The title is displayed. Displayed Title

Modifying Table Fonts

You can modify the fonts used in your table by selecting the text you want to apply a font change to, and then from the HOME tab, in the Font group, setting font options.

Font Group in Home Tab

Sorting Table Data

You can sort the data in a table:

  1. Select the table.
  2. From the TABLE TOOLS LAYOUT tab, in the Data group, select Sort. Sort in Data Group of Table Tools Layout Tab
  3. Configure sort options in the Sort dialog box and click OK to sort the data. Sort Dialog Box

Setting Cell Margins

To set cell margins in a table:

  1. Select the table.
  2. From the TABLE TOOLS LAYOUT tab, in the Alignment group, select Cell Margins. Cell Margins in Alignment Group of Table Tools Layout Tab
  3. Set margin options in the Table Options dialog box and click OK. Table Options Dialog Box

Modifying Table Dimensions

To modify table dimensions:

  1. Select the entire table by clicking the icon to the upper-left of the table. Table Selection Icon
  2. From the TABLE TOOLS LAYOUT tab, in the Cell Size group, set options such as modifying height of the table or using AutoFit. Table Tools Layout Tab

Merging Cells

To merge cells in a table:

  1. Select the cells you want to merge (by pressing Shift and clicking).
  2. From the TABLE TOOLS LAYOUT tab, in the Merge group, select Merge Cells. Merge Cells in Merge Group of Table Tools Layout Tab

Applying Formulas to a Table

To apply a formula to a table:

  1. Select the table.
  2. From the TABLE TOOLS LAYOUT tab, in the Data group, select Formula. Formula in Data Group of Table Tools Layout Tab
  3. In the Formula dialog box, enter a formula in the Formula text box and click OK to apply it to the table. Formula Dialog Box

Adjusting Column Widths in a Table

By default, columns are evenly distributed in tables in Microsoft Word. They can be adjusted in the following ways:

  1. Drag the column border to the left or right. This method keeps the table the same overall width. The following image shows the right side of the first column being dragged to the left, resulting in the first column getting smaller and the second larger:Drag Column Border
  2. Double-click the column border. This method adjusts the column to the widest content and affects the overall table width.
Next