Using the Navigation Pane

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Using the Navigation Pane

Using the Navigation Pane

The Navigation pane is used to help you navigate quickly through a Word document. By default, the Navigation pane is hidden. (Please note that the Navigation pane is not available in Word 2007.) There are two ways to open the Navigation pane:

  1. From the VIEW tab in the Show group, check Navigation Pane: Navigation Pane in Show Group of View Tab
  2. Press CTRL+F on the keyboard. This is the method to use if you are going to use the Navigation pane to search for text in your document.

The Navigation pane has three tabs, each of which is used for different purposes:Navigation Tabs

  1. HEADINGS. Use this tab to see all the headings in your document and to quickly move to different section of your document. The highlighted heading shows the location of your cursor in your document. To move to another section of your document, simply click on another heading. To re-organize your document, simply drag and drop a heading from one location to another: Navigation Pane Headings Tab

    Note that if you type a word or phrase in the search box while the HEADINGS tab is selected, all the headings to sections that contain your search will become highlighted.

  2. PAGES. Use this tab to see all the pages in your document and to quickly move from one page to another. The highlighted page shows the location of your cursor in your document. To move to another page, simply click on it: Navigation Pane Pages Tab
  3. RESULTS. Use this tab to see all the results for a specific search and to quickly move from one result to another. The highlighted search result shows in the main document window. To move to a different search result, simply select it in the Navigation pane: Navigation Pane Results Tab

Use Show/Hide

The Show/Hide feature of Word is useful when editing documents, as some formatting marks are difficult to spot with formatting marks hidden.

To enable Show/Hide:

  1. From the HOME tab, in the Paragraph group, select the Show/Hide command. Show/Hide Command in Paragraph Group of Home Tab
  2. Formatting marks are now visible within the document. Document with Formatting Marks
  3. To hide them, select the Show/Hide command again.
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