Changing Styles

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Changing Styles

Changing Styles

Styles are first covered in our Introduction to Microsoft Word course.

Benefits of Styles

To recap (and for those who did not take the Introduction to Microsoft Word class), using styles in Microsoft Word:

  1. Saves time.
  2. Provides for consistent formatting throughout your documents.
  3. Enables you to take advantage of advanced features of Microsoft Word, such as adding a table of contents to your document.

A document which uses styles can be re-formatted simply by changing the styles. To change styles in Microsoft Word:

  1. On the DESIGN tab, in the Document Formatting group, click the Styles drop-down arrow:
  2. A list of built-in style sets will appear:
  3. Hover over the individual style sets to see how your document will look with each style set.
  4. After choosing a style set, click Colors and then the built-in Color Themes to see how your document will look with each.
  5. Repeat the above for fonts and paragraph spacing.

Setting a New Style Set as Default

To set a new style set as default:

  1. Select the style from the DESIGN tab.
  2. Select Set as Default.

Resolving Multi-Document Style Conflicts

When working with multiple documents with different styles, you may copy and paste styles from one document into another in which the styles are in conflict. If this happens, Word will display a Paste Options button you can use to select how you want the document formatted.

You can control how Word handles copying and pasting styles using the Word Options dialog box (select FILE > Options). The options are available by selecting the Advanced section, under Cut, copy, and paste.

In Microsoft Word 2007 and 2010, the Styles options appear on the Home tab, in the Styles group. You must click the Change Styles command to access them.

Customizing Settings for Existing Styles

To customize a Word 2013 style:
  1. Display the Styles task pane by pressing Ctrl+Shift+Alt+S.
  2. Place the cursor over the style you want to customize and click the drop-down arrow. Select Modify.
  3. Use the Modify Style dialog box to change the style, and then press OK.

Creating Character-Specific Styles

To create a character-specific style:

  1. Display the Styles task pane by pressing Ctrl+Shift+Alt+S.
  2. Select the New Style button.
  3. Type a name in the Name text box, and then from the Style Type drop-down list, select Character. Set options for the new style and click OK.

Assigning Keyboard Shortcuts to Styles

To assign a keyboard shortcut to a style:

  1. Display the Styles task pane by pressing Ctrl+Shift+Alt+S.
  2. Place the cursor over the style you want to set a shortcur for, and click the drop-down arrow. Select Modify.
  3. Select Format, and then select Shortcut key.
  4. With the cursor in the Press new shortcut key field, press the shortcut you want to assign to this style.
  5. Click Assign.

Copy Styles from Template to Template Using the Styles Organizer

To copy styles from one template to another:

  1. On the HOME tab, select the Styles group Dialog Box Launcher.
  2. In the Styles pane, select Manage Styles.
  3. From the Manage Styles dialog box, select Import/Export.
  4. Select styles to copy and paste to and from, and then click Close.
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