Time Management Skills

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Time Management Skills

Time Management Skills

Now that we have covered why it is important to respect your time, we will cover some simple yet valuable time management skills. Time management skills are essential for being successful and productive at work. The difference between highly successful people and others is often how they manage their time.

Time management skills will help you:

  1. Prioritize work.
  2. Deal with pressure situations.
  3. Complete projects on time.
  4. Control interruptions.

Three key time management techniques you can deploy and see instant benefits from are:

  1. Create practical to-do lists.
  2. Manage interruptions.
  3. Schedule difficult and boring tasks.

Create Practical To-do Lists

To-do lists are a useful tool when you have many tasks to complete and you feel stressed or overwhelmed as a result of it. To-do lists help you:

  1. Feel organized.
  2. Complete work on time.
  3. Focus on what's important.

Keep It Short and Simple

People often make the mistake of creating unrealistic to-do lists. A good rule of thumb is to create short, to-the-point lists. The idea is to be able to look at your to-do list and feel confident that you have listed important items that need your immediate attention.

Prioritize Items on Your List

At work and at home, we often deal with many tasks that require our attention. In order to ensure all important work is completed, give each item on your to-do list high/medium/low priorities. This will help you focus your energy and time on the right tasks.

Estimate Time Needed to Complete Tasks

Realistically estimate the time required to complete each task and note it on your list. Being cognizant of how much time it should take to complete a task will help keep you on track.

Choose Your Own Tool

Even in today's age of smartphones and tablets, some people still choose to use paper to create to-do lists. This is fine as long as they create and manage their to-do lists efficiently. Software accessible through smartphones, tablets, and laptops often provides additional capabilities such as timely reminders of tasks overdue and the ability to track progress over time.

Manage Interruptions

No matter how well you plan your to-do lists, you can't always predict interruptions. Interruptions can come in various forms. For example:

  1. Colleagues stopping by for a chat.
  2. Phone calls.
  3. Instant messages.

In addition to interruptions you can't predict, there are additional interruptions that may be related to habits you have formed. For example:

  1. Habitual checking of email.
  2. Checking for updates on social networking and other sites.
  3. Other time-consuming uses of electronic devices.