Viewing Markup - Exercise

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Viewing Markup - Exercise

Viewing Markup

Duration: 10 to 20 minutes.

In this exercise, you will use the Reviewing pane to locate changes in a document, use the Show Markup command to show various changes, and use the Display for Review command to display the document before, after and with markup.

  1. Open or go to General Terms and Conditions.docx
  2. Show the Revisions pane. If it is already showing, hide it and then show it again.
  3. Locate the place where text was inserted into the document by clicking on it in the Revisions pane.
  4. Use the Show Markup command to:
    1. Show only comments.
    2. Show only formatting changes.
    3. Show only insertions and deletions.
    4. Show revisions in balloons (if revisions are already showing in balloons, then switch to showing them inline).
  5. Use the Display for Review command to:
    1. Display the original version of the document.
    2. Display the final version of the document with all markup showing.
      • Hint: markup which is not checked when clicking the Show Markup command will not show up in any of the Display for Review options.
    3. Display the final version of the document without markup showing.
  6. Save your changes as we will be using this document in future exercises.

Solution:

  1. Open or go to the document.
  2. Click on the REVIEW tab and from the Tracking group, click Reviewing Pane: Reviewing Pane
  3. In the Revisions pane, locate the inserted text and click on it:Revisions Pane with Inserted Text
  4. Click on the Review tab and from the Tracking group, click Show Markup: Show Markup
    1. In the Show Markup drop-down list, deselect all items except Comments by clicking on them:Show Markup Drop-Down List
    2. In the Show Markup drop-down list, deselect Comments and select Formatting by clicking on them:Show Markup Drop-Down List
    3. In the Show Markup drop-down list, deselect Formatting and select Insertions and Deletions by clicking on them:Show Markup Drop-Down List
    4. In the Show Markup drop-down list, select Balloons and then Show Revisions in Balloons:Show Markup Drop-Down List
  5. Click on the REVIEW tab and from the Tracking group, click All Markup (the Display for Review command): All Markup
    1. Select Original:Markup Menu
    2. In the Show Markup drop-down list, select all unselected items by clicking on them:Show Markup Drop-Down List
    3. Click Simple Markup (the Display for Review command) and select All Markup (in Word 2007/2010, select Final: Show Markup):All Markup
    4. Click Simple Markup (the Display for Review command) and select No Markup (in Word 2007/2010, select Final):No Markup
  6. Save your changes as we will be using this document in future exercises.
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