When collaborating on a document it is often useful to be able to explain why something has been done in a certain way, or to ask a question about something in the document, or in some other way comment on something in the document. However, the explanation, question or comment doesn't really belong in the document itself. Microsoft Word's comments enable you to share your thoughts with those of whom you are collaborating without changing the document itself.
Word attributes comments to the person writing them using the user name and initials with which the copy of Microsoft Word used to add the comments has been personalized. To change the settings, click FILE > Options > General (in Microsoft Word 2007, click the Microsoft Office button and then click Word Options), and then look for Personalize your copy of Microsoft Office.
To add comments to a Microsoft Word document:
- Place your cursor in or next to the word where you would like your comment to show up. To comment on a section of text, select the text.
- Click on the REVIEW tab and from the Comments group, click New Comment:
- Enter your comment.
Note that when you add a comment:
- The word or section on which you are commenting is automatically highlighted:
Working with Comments
To select comments, do one of the following:
- Select the comment by clicking on it in the Revisions pane:
- On the REVIEW tab, in the Comments group, use the Previous and Next commands:
In Microsoft Word 2007 and 2010, you can also select a comment by doing the following: within the document, place your cursor in the highlighted area of the text on which you have commented:
To delete comments, do one of the following:
- On the REVIEW tab, in the Comments group, click the Delete command:
- Place your cursor in the comment, right-click and select Delete Comment: