Preparing a Document for Internationalization and Accessibility

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Preparing a Document for Internationalization and Accessibility

Preparing a Document for Internationalization and Accessibility

You may need your document to be able to be available to an international audience or an audience of disabled users, and if so you may need to make certain adaptations to it.

Modify Tab Order

To change the order of Ribbon tabs:

  1. Right-click the Ribbon and select Customize the Ribbon.
  2. On the right, under Customize the Ribbon, select the tab you want to move, and change its position using the arrows.
  3. Click OK to save the changes.

Configure Language Options

To configure language options in Word:

  1. Select FILE and then select Options.
  2. Select Language in the Word Options dialog box.
  3. Set language options and click OK.

Add Alt-Text to Document Elements

To add alt-text to document elements for disabled users:

  1. In an image, right-click it and select Format Picture.
  2. In the Format Picture pane, select Layout & Properties and select the ALT TEXT arrow.
  3. Type a title and description.

You can also add alt-text to tables by right-clicking the table and selecting Table Properties, and then the Alt Text tab.

Create Documents for Use with Accessibility Tools

To check and modify documents for accessibility:

  1. Select the FILE menu tab, and from the Info section, select Check for Issues.
  2. From the drop-down list, select Check Accessibility.
  3. The Accessibility Checker pane will launch, with any issues listed.
  4. To correct an issue, select it and view information about how to fix it.

Manage Multiple Options for +Body and +Heading Fonts

To manage multiple options for +Body and +Heading fonts:

  1. Select the HOME tab of the Ribbon.
  2. In the Styles group, select the Styles drop-down arrow.
  3. From the drop-down list, select a body or heading option.

Apply Global Content Standards

To help ensure that your documents are accessible to a global audience, follow these guidelines:

  1. Use standard fonts, such as Times New Roman and Arial.
  2. Make sure sentences are not overly long. They should be concise and as short as possible.
  3. Avoid jargon that may not translate correctly to other languages.
  4. Avoid country-specific examples that will not make sense to users from different countries.