Protecting a Document - Exercise

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Protecting a Document - Exercise

Protecting a Document

Duration: 10 to 20 minutes.

In this exercise, you will mark a document as final to discourage others from editing it, password protect a document to prevent others from editing it except to leave comments and then password protect a document to prevent others from opening it.

  1. Navigate to the Word2013.3/Exercises folder and open Plants in my yard2.docx.
  2. Mark the document as final to discourage others from editing it.
  3. Prevent, rather than discourage, others from editing the document by password protecting it with the password "password." Do allow reviewers to add comments.
  4. Password protect the document to prevent others from opening it.
  5. Remove the password and close the document.

Solution:

  1. Open the document.
  2. To mark the document as final:
    1. From the FILE menu, select Info, Protect Document and then Mark as Final:Mark As Final
    2. In the dialog box that appears, click OK:Dialog Box
    3. If a second dialog box that appears, click OK again:Dialog Box
  3. To prevent others from editing the document by password protecting it with the password "password":
    1. Unmark the document as final by selecting Info from the FILE menu, then selecting Protect Document and then Mark as Final:Mark As Final
    2. From the FILE menu, click Info, then Protect Document, and then Restrict Editing to open the Restrict Formatting and Editing pane:Restrict Editing
    3. In the Restrict Editing pane, check Allow only this type of editing in the document and select Comments:Restrict Editing Pane
    4. Click Yes, Start Enforcing Protection:Yes, Start Enforcing Protection
    5. Enter and reenter the password "password" and click OK:Start Enforcing Protection Dialog Box
  4. To password protect the document to prevent others from opening it:
    1. From the FILE menu, click Info and then Protect Document:Protect Document
    2. Select Encrypt with Password:Encrypt with Password
    3. In the Encrypt Document dialog box, enter your password and click OK:Encrypt Document Dialog Box
    4. In the Confirm Password dialog box, reenter your password and click OK:Confirm Password Dialog Box
  5. To remove password protection from the document:
    1. From the FILE menu, click Info and then Protect Document:Protect Document
    2. Select Encrypt with Password:Encrypt with Password
    3. Remove the password and click OK:Encrypt Document Dialog Box
    4. Close the document.
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