Creating Envelopes and Labels

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Creating Envelopes and Labels

Creating Envelopes and Labels

Printing individual envelopes and labels from Microsoft Word is easy. You can enter the delivery and return addresses or, if you use Microsoft Outlook, select them from your Outlook address book.

Some things to be aware of when creating envelopes and labels:

  1. You need to have a document open in order to create an envelope or label.
  2. If your document has the delivery address in it (e.g., a letter), Word will automatically insert that into the envelope or label. You can also select the address, then click Envelopes or Labels.
  3. You can specify a standard return address in the Word options Advanced settings. Scroll to the bottom of the settings and enter a Mailing address in the General group.

To create envelopes and labels in Microsoft Word:

  1. Click on the MAILINGS tab and in the Create group, click on Envelopes or Labels, both of which open the Envelopes and Labels dialog box:Mailings Tab
  2. In the Envelopes and Labels dialog box, choose Envelopes or Labels:Envelopes and Labels Dialog Box
  3. Envelopes:
    1. Enter the Delivery address or click on the address book icon to select an address:Delivery Address
    2. If you click on the address book icon, then you simply select the address book and individual in the Select Name dialog box and click OK:Select Name Dialog Box
    3. Enter the Return address or click on the address book icon to select an address:Add Address
    4. Click Options: Envelopes and Labels Dialog Box
      1. On the Envelope Options tab of the Envelope Options dialog box, select the size envelope you will print to and click OK:Envelope Options Dialog Box
      2. On the Printing Options tab of the Envelope Options dialog box, select the method via which you will feed the envelope into your printer and click OK:Envelope Options Dialog Box
      3. Click Print to print the envelope:Envelopes and Labels Dialog Box
  4. Labels:
    1. Enter the Address or click on the address book icon to select an address:Add Address
    2. If you already entered addresses on the Envelopes tab, the delivery address will already be filled in. You can switch to the return address by checking Use return address:Use Return Address
    3. Click Options to select the Labels product you will be printing to and click OK:Label Options Dialog Box
    4. Click Print to print the label:Envelopes and Labels Dialog Box
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