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Webucator's Free Advanced SharePoint 2013 Tutorial

Lesson: SharePoint Server Publishing Infrastructure

Welcome to our free Advanced SharePoint 2013 tutorial. This tutorial is based on Webucator's SharePoint 2013 Power User Training course.

SharePoint's publishing infrastructure provides an enhanced way to create and store information displayed through the site's web pages. The publishing infrastructure is only available on the pay versions of SharePoint is can be enabled by activating features at both the site collection and site level.

Lesson Goals

  • Learn how to activate the site collection's SharePoint Server Publishing Infrastructure feature.
  • Learn how to activate the site's SharePoint Server Publishing feature.
  • Learn how the SharePoint Publishing Infrastructure works.
  • Learn how to create a page using publishing layouts.
  • Learn how to change the layout of a page.

Activating the SharePoint Server Publishing Infrastructure

Two features are responsible to enabling publishing on a SharePoint site. The first feature is the SharePoint Server Publishing Infrastructure feature that is activated at the site collection features. Once the SharePoint Server Publishing Infrastructure feature is activated, then the SharePoint Server Publishing site feature can be activated on sites within the site collection.

The following walk-through will show you how to activate the SharePoint Server Publishing Infrastructure and the SharePoint Server Publishing features in the root site of your site collection.

This walk-through can only be performed on the pay versions of SharePoint Server 2013. The Publishing features are not available with SharePoint Foundation 2013.

  1. Activate the SharePoint Server Publishing Infrastructure feature for your site collection.
    1. Click Settings menu and then choose Site Settings from the options.
    2. Click the Site Collection Features link in the Site Collection Administration group of the Site Settings page. Activating the Publishing Infrastructure
    3. Click the Activate button for the SharePoint Server Publishing Infrastructure feature. Activating the Publishing Infrastructure
  2. Activate the SharePoint Server Publishing feature for your team site.
    1. Click Settings menu and then choose Site Settings from the options.
    2. Click the Manage Site Features link in the Site Actions group of the Site Settings page. Activating the Publishing Infrastructure
    3. Click the Activate button for the SharePoint Server Publishing feature. Activating the Publishing Infrastructure

Publishing Infrastructure Basics

Activating the SharePoint Server Publishing Infrastructure at the site collection level adds the following content types to the content type's gallery. Publishing Infrastructure Basics

Activating the SharePoint Server Publishing feature on a site adds several new things to the site. One of the main additions is a new library named Pages. The Pages library is automatically configured with the content types added by the SharePoint Server Publishing Infrastructure as shown in the following image. Publishing Infrastructure Basics

Through the content type associations, the Pages library has the columns shown the following image: Publishing Infrastructure Basics Publishing Infrastructure Basics

Publishing pages differ in that their content is stored separately from the page in the different fields of the Pages library. Traditional pages like those created in the Site Pages library store the page and its contents as a single entity within the library. The publishing page hosts special field controls that read the data from the page item fields and display it on the page similar to the following diagram. Publishing Infrastructure Basics

The advantage of this system is that the actual layout page can be changed out without affecting the content it is displaying. The data from the Pages library item is simply read and displayed in the new layout. Publishing Infrastructure Basics

SharePoint comes with several layout pages you can change out and it's possible to create your own layout pages using SharePoint Designer.

In addition to the Pages library and the new content types, the publishing feature adds new links under the Look and Feel group of the Site Settings page. These links allow you to change the master page and home page for the site using the browser. You can also control the layout pages and site templates allowed in the site. Publishing Infrastructure Basics

Creating Pages with Page Layouts

This walk-through will show you how to create a new page in the Pages library linked to one of the layout pages provided by SharePoint.

  1. Create a new Article Page named "Contoso Campout 2013" in the Pages library.
    1. Click the Site Contents link in the site's Quick Launch menu. Pages with Page Layouts
    2. Click the Pages link from the list of Site Contents. Pages with Page Layouts
    3. Click the FILES tab to open the toolbar. Pages with Page Layouts
    4. Click the arrow below the New Document button and select the Article Page option from the menu. Pages with Page Layouts
    5. Type "Contoso Camping 2013" in the Title field and choose (Article Page) Image on left for the Page Layout. Pages with Page Layouts
    6. Click the Create button to finish creating the page.
  2. Add an image to the Images library for later use in editing the layout page.
    1. Click the Site Contents link in the Quick Launch menu.
    2. Click the Images library link in the list of Site Contents.
    3. Click the new item link in the Images library.
    4. Click the Browse button.
    5. Select the relaxed-with-laptop.jpg file from the folder you downloaded the class file to and click the Open button.
    6. Click the OK button.
    7. Click the Save button.
  3. Edit the Contoso-Camping-2013 page.
    1. Click the Site Contents link in the Quick Launch menu.
    2. Click the Pages link in the list of Site Contents.
    3. Click the Contoso-Camping-2013 page link in the Pages library.
    4. Click the EDIT icon in the upper-right corner of the page to edit the page. Edit link.
    5. Click the Click here to insert a picture from SharePoint link. Pages with Page Layouts
    6. Click the Browse button.
    7. Click the Images link on the left-side tree-view list to see the contents.
    8. Select the relaxed-with-laptop image and click the Insert button.
    9. Click the OK button on the Edit Image Properties dialog.
    10. Click the Click here to add new content link in the Page Content field. Pages with Page Layouts
    11. Type "Bring your own marshmallows to the campout!" in the Page Content field.
    12. Click the SAVE icon in the upper-right corner of the page.
  4. Change the layout of the Contoso Camping 2013 page.
    1. Click the EDIT icon in the upper-right corner of the page.
    2. Click the Page Layout drop-down button on the PAGE tab toolbar. Pages with Page Layouts
    3. Select the Image on right layout option.
    4. Click the SAVE icon in the upper-right corner of the page.

      The Pages library has the require check out setting on by default so don't forget to check in your page if you want to allow others to edit it. You will also need to publish a major version before users with only read permissions will be able to see your changes.

    5. Verify that the text content is now on the left and the image is on the right.

Activating Publishing Infrastructure

Duration: 5 to 10 minutes.
  1. Navigate to your root team site.
  2. Activate the SharePoint Server Publishing Infrastructure feature for the site collection.
    1. Click Settings menu and then choose Site Settings from the options. Activating Publishing Infrastructure
    2. Click the Site Collection Features link in the Site Collection Administration group of the Site Settings page. Activating the Publishing Infrastructure
    3. Click the Activate button for the SharePoint Server Publishing Infrastructure feature. Activating the Publishing Infrastructure
  3. Activate the SharePoint Server Publishing feature for your root team site.
    1. Click Settings menu and then choose Site Settings from the options.
    2. Click the Manage Site Features link in the Site Actions group of the Site Settings page. Activating the Publishing Infrastructure
    3. Click the Activate button for the SharePoint Server Publishing feature. Activating the Publishing Infrastructure

Creating Publishing Pages

Duration: 10 to 15 minutes.
  1. Add a Welcome Page layout page to the Pages library.
    1. Click the Site Contents link in the site's Quick Launch menu. Creating Publishing Pages
    2. Click the Pages link from the list of Site Contents. Creating Publishing Pages
    3. Click the FILES tab to open the toolbar. Creating Publishing Pages
    4. Click the arrow below the New Document button and select the Welcome Page option from the menu. Creating Publishing Pages
    5. Type "Contoso Publishing Page" in the Title field and "contoso-pub" in the URL Name field. Creating Publishing Pages
    6. Select (Welcome Page) Summary links in the Page Layout list box and click the Create button to complete creating the publishing page. Creating Publishing Pages
  2. Edit the contoso-pub publishing page.
    1. Click the contoso-pub link in the Pages library. Creating Publishing Pages
    2. Click the EDIT icon in the upper-right corner of the page. Creating Publishing Pages
    3. Type "This is an example of a SharePoint Publishing Page" in the Page Content area of the page. Creating Publishing Pages
    4. Use your mouse to highlight the text you typed from the previous step and then click the Heading 1 from the Styles section of the FORMAT TEXT toolbar. Creating Publishing Pages
  3. Publish the contoso-pub publishing page.
    1. Click the PUBLISH tab in the publishing page toolbar. Creating Publishing Pages
    2. Click the Publish button on the PUBLISH tab and choose the Publish option. Creating Publishing Pages
    3. Type "Contoso Publishing Page exercise" in the Comments field and click the Continue button. Creating Publishing Pages