Configuring Document ID Settings

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Configuring Document ID Settings

Configuring Document ID Settings

The following walk-through will show you how to configure the Document ID settings for the Site Collection to use an ID prefix of "Contoso" and to reset all existing documents with the ID. Once the setting is in place the walk-through will show you how to use Central Administration to force the Timer Jobs to run so you can verify the service is working without having to wait 24 hours for the service to run naturally.

This walk-through is the same as the steps performed in the exercise at the end of the lesson. If you plan to do the exercise, you can skip this walk-through.

  1. Configure the Site Collection Document ID Settings to prefix document IDs with "CONTOSO".
    1. Click the Settings menu and then choose Site Settings from the options.
    2. Click the Document ID settings link in the Site Collection Administration group of the Site Settings page. Configuring Document ID
    3. Type "CONTOSO" in the text-box field labeled Begin IDs with the following characters and check the box labeled Reset all Document IDs in this site Collection to begin with these characters. Configuring Document ID
    4. Click the OK button to save the new Document ID prefix.
  2. Use Central Administration to force the Document ID service timer jobs to run.

    You can only perform these steps if you have access to your farm's Central Administration site. If you do not, you can skip these steps and wait 24 hours for it to naturally occur.

    1. Open a new browser tab and navigate to the Central Administration site for you SharePoint farm.

      The default setup for this class calls for the Central Administration site to be accessible through "http://spserver2013:5000".

    2. Click the Monitoring link in the Central Administration site's Quick Launch. Configuring Document ID
    3. Click the Review job definitions link under the Timer Jobs group. Configuring Document ID
    4. Scroll down the list of Timer Jobs and locate and click the Document ID enable/disable job link. Configuring Document ID
    5. Click the Run Now button at the bottom of the job definition form.
    6. Scroll down the list of Timer Jobs and locate and click the Document ID assignment job link. Configuring Document ID
    7. Click the Run Now button at the bottom of the job definition form.
    8. Close the browser tab for Central Administration.
  3. Verify that Document IDs have been generated for documents in the Contoso Home Site.
    1. Click the Documents link in the Contoso Home Site site's Quick Launch menu.
    2. Hover and click the arrow to the right of the EvaluateSharePointServer2010-ITPro link and choose the View Properties from the options menu.
    3. Verify the Document ID property exists for the document and it has a value that starts with "CONTOSO". Configuring Document ID

      If the document doesn't have an Document ID assigned to it yet, you will need to wait at least 30 minutes and then repeat the previous steps from Central Administration to force the timer jobs to run. Depending on the size of the Site Collection SharePoint uses an entry in the content database table called ScheduledWorkItems to delay the configuration of Document ID feature. If it's registered in this table running the timer jobs won't have any affect until the scheduled time elapses.

    4. Click the Close button to close the document's properties dialog.
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