Activating and Configuring the Document ID Service - Exercise

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Activating and Configuring the Document ID Service - Exercise

Activating and Configuring the Document ID Service

Duration: 15 to 25 minutes.

This exercise can only be performed on a pay version of SharePoint Server 2010. It is not available with SharePoint Foundation 2010.

  1. Navigate to your team site.
  2. Activate the Document ID feature for the site collection of your root site.
    1. Click Settings menu then choose Site Settings from the options. Exercise - Document IDs
    2. Click the Site Collection Features link in the Site Collection Administration group of the Site Settings page. Exercise - Document IDs
    3. Click the Activate button for the Document ID Service feature. Exercise - Document IDs
  3. Configure the Site Collection Document ID Settings to prefix document IDs with "CONTOSO".
    1. Click Site Actions then choose Site Settings from the options menu.
    2. Click the Document ID settings link in the Site Collection Administration group of the Site Settings page. Exercise - Document IDs
    3. Type "CONTOSO" in the text box field labeled Begin IDs with the following characters and check the box labeled Reset all Document IDs in this site Collection to begin with these characters. Exercise - Document IDs
    4. Click the OK button to save the new Document ID prefix.
  4. Use Central Administration to force the Document ID service timer jobs to run.

    You can perform these steps only if you have access to your farm's Central Administration site. If you do not, you can wait 24 hours for it to naturally occur.

    1. Open a new browser tab and navigate to the Central Administration site for you SharePoint farm.

      The default setup for this class calls for the Central Administration site to be accessible through "http://spserver2013:5000".

    2. Click the Monitoring link in the Central Administration site's Quick Launch. Configuring Document ID
    3. Click the Review job definitions link under the Timer Jobs group. Configuring Document ID
    4. Scroll down the list of Timer Jobs and locate and click the Document ID enable/disable job link. Configuring Document ID
    5. Click the Run Now button at the bottom of the job definition form.
    6. Scroll down the list of Timer Jobs and locate and click the Document ID assignment job link. Configuring Document ID
    7. Click the Run Now button at the bottom of the job definition form.
    8. Close the browser tab for Central Administration.
  5. Verify that Document IDs have been generated for documents in your team site.
    1. Click the Documents link in your site's Quick Launch menu.
    2. Click the ellipsis button to the right of the Sample WF Doc link than click the second ellipsis button on the balloon pop-up and choose the View Properties from the options menu. Exercise - Document IDs
    3. Verify the Document ID property exists for the document and it has a value that starts with "CONTOSO". Exercise - Document IDs
    4. Click the Close button to close the document's properties dialog.
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