Search SharePoint for Content

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Search SharePoint for Content

Search SharePoint for Content

SharePoint sites come with a search field built into each page of the site by default.

Search field

For search results to return anything back, the Farm administrator has to configure the Search Service with content sources and the content has to be crawled and indexed by the service. Typically, the crawling process is scheduled to run automatically by the Farm administrator. When new content is added to a site, it will not show in search results until the crawl process has run and updated the Search Service's databases and indexes.

The following walk-through will show you how to add new content to your root team site and the child site Sub Site A and then perform a search for the newly added content. If you do not have a child site named Sub Site A any child site will do.

  1. Add new Word documents to both your root team site and and a child site of your root.
    1. Click the Documents link in the Quick Launch menu of your root site.
    2. Click the FILES tab to open the toolbar and click the New Document button.
    3. Type "Fuzzy Wuzzy was a bear." in the body of the new Word document.
    4. Save the document with the file name "Fuzzy Wuzzy part 1.docx" and close Word.
    5. Click the Sub Site A, or whatever child site you want to use, link in the parent site's Top Link bar to navigate to the child site.
    6. Click the Documents link in the Quick Launch menu of the child site.
    7. Click the FILES tab to open the toolbar and click the New Document button.
    8. Type "Fuzzy Wuzzy had no hair." in the body of the new Word document.
    9. Save the document with the file name "Fuzzy Wuzzy part 2.docx" and close Word.
    10. Click the link of the parent root site in the Top Link bar. Navigate Up menu
  2. Search the site for items that contain the word "Fuzzy" in them.
    1. Type "Fuzzy" in the Search this site... text-box field and click the Search icon button. Search field
    2. Verify that there are no results for the word "Fuzzy". Search results
  3. Start an incremental crawl.

    You can only perform these steps if you have access to the Central Administration site of your farm.

    1. Open a new browser tab and navigate to your farm's Central Administration site.
    2. Click the Manage service applications link located in the Application Management group. Manage Service Applications link
    3. Click the Search Service Application link within the list of services to open the Search Administration page.
    4. Click the Content Sources link in the Quick Launch menu of the Search Administration page. Search Administration Quick Launch
    5. Verify that the Local SharePoint sites content source's Status is Idle. If the Status is Idle and then hover over the Local SharePoint sites link and click the arrow to open the drop-down menu and select the Start Incremental Crawl option. Content source item menu

      If the content source's Status is not Idle, click the Refresh link as described in the next step. Note that in a production site crawls would be scheduled to run periodically and you would not have to manually start them.

    6. Click the Refresh link at the top of the Search Administration page until the Status column is back to Idle. You only need to click the Refresh every 10 to 15 seconds. The crawl process could take up to 5 minutes to complete. Search crawl in progress
  4. Retest the search of our site for items with the word "Fuzzy" in them.
    1. Click the Search icon on the Search Results page to search again for items with the word "Fuzzy" in them. Search results
    2. Verify we now have at least three results for "Fuzzy". Search results
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