Basic SharePoint Search - Exercise

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Basic SharePoint Search - Exercise

Basic SharePoint Search

Duration: 10 to 15 minutes.
  1. Navigate to your team site.
  2. Import the FavCarsList.stp list template file and create a new list using the template. If you already have the Favorite Cars list in your site from an earlier exercise you can skip the following sub-steps.
    1. Click the Settings menu and then click the Site Settings option. Exercise - Custom Workflows
    2. Click the List templates link on the Site Settings page within the Galleries group. Exercise - Custom Workflows
    3. Click the FILES tab to open the toolbar and then click the Upload Document link-button. Exercise - Custom Workflows
    4. Click the Browse button in the Add a template dialog.
    5. Navigate and select the FavCarsList.stp file from the folder you downloaded the class files to and click the Open button on the Choose File to Upload dialog window.
    6. Click the OK button on the Add a template dialog.
    7. Click the Save button on the List Template Gallery dialog to save the file into the gallery.
    8. Click the Settings menu and then choose the Add an app option.
    9. Type "Favorite" in the Find an app search field and click the Search icon. Exercise - Custom Workflows
    10. Select the Favorite Cars List template from the list template choices and enter "Favorite Cars" in the Name field.
    11. Click the Create button to complete creating the new list.
    12. Click the new Favorite Cars link in the Quick Launch menu.
    13. Verify the new list is created and populated with cars including a couple of Ferraris that will be used later for searching. Favorite Cars list
  3. Search your site for items with the word "Ferrari" in them.
    1. Type "Ferrari" in the Search this site... field located in the top right of the sites page and click the Search icon button. Search box
    2. Verify that no results where found for "Ferrari". Search results

      If you did get results back from your search it is because someone in your class has already run an incremental crawl of the SharePoint farm. If this is the case you can skip the next step series, "Start an incremental crawl".

    3. Leave the Search Results page open in your browser for a later step in this exercise.
  4. Start an incremental crawl.

    You can only perform these steps if you have access to your farm's Central Administration site.

    1. Open a new browser tab and navigate to your farm's Central Administration site. If your site was set up using instructions provided with this course the URL should be "spserver2013:5000".
    2. Click the Manage service applications link located in the Application Management group. Manage Service Applications link
    3. Click the Search Service Application link within the list of services to open the Search Administration page.
    4. Click the Content Sources link in the Quick Launch menu of the Search Administration page. Search Administration Quick Launch
    5. Verify that the Local SharePoint sites content source's Status is Idle. If the Status is Idle, then hover over the Local SharePoint sites link and click the arrow to open the drop-down menu and select the Start Incremental Crawl option. Content source item menu

      If the content source's Status is not Idle, click the Refresh link as described in the next step. Note that in a production site crawls would be scheduled to run periodically and you would not have to manually start them.

    6. Click the Refresh link at the top of the Search Administration page until the Status column is back to Idle, you only need to click the Refresh every 10 to 15 seconds. The crawl process could take up to 5 minutes to complete. Search crawl in progress
  5. Retest the search of your site for items with the word "Ferrari" in them.
    1. Click the Search icon on the Search Results page to search again for items with the word "Ferrari" in them. Search results
    2. Verify you have at least 3 results for "Ferrari". Search results

      If you do not have any results repeat the step series, "Start an incremental crawl".