Webucator's Free Advanced Microsoft Outlook Tutorial
Lesson: Using Signature and Themes
Welcome to our free Advanced Microsoft Outlook tutorial. This tutorial is based on Webucator's Advanced Microsoft Outlook 2019 course.
You can use email signature and themes to add a personal touch to your email messages.
Lesson Goals
- Learn how to create a signature.
- Learn how to automatically add the signature to email messages.
- Learn how to modify a signature.
- Learn how to create and apply a theme.
Create a Signature
Creating an email signature in Outlook can save you time, in that you can automatically insert that signature into email messages, saving you from having to type your contact information into each message.
To create an email signature:
- Open a new message. From the Message tab of the Message Ribbon, in the Include group, select Signature.
- From the drop-down list, select Signatures.
- From the Signatures and Stationery dialog box, on the E-mail Signature tab, click New.
- In the New Signature dialog box, type a name for the signature, and then click OK.
- In the Edit signature text box, type the signature as you would like it to appear. Use the formatting options above the text box to format your text.
- To insert a hyperlink, click the Insert Hyperlink icon
, and in the displayed Insert Hyperlink dialog box, in the Address text box, type the URL of the link. If desired, change the Text to display using the dialog box, and click OK.
- Click OK in the Signatures and Stationery dialog box.
Automatically Add a Signature to Messages
Creating your signature does not automatically add it to your email messages. You can set up Outlook to automatically attach the signature to all outgoing mail.
To automatically add a signature to your email messages:
- Open a new message. From the Message Ribbon, select the Insert tab, and from the Include group, select Signature.
- Select Signatures from the drop-down list.
- In the Signatures and Stationery dialog box, on the E-mail Signature tab, in the Choose default signature section, from the E-mail account drop-down list, select an account to which you want to associate the signature.
- From the New messages drop-down list, select the signature that you created.
- To have the signature included on replies and forwards, select the signature from the Replies/forwards drop-down list.
- Click OK in the Signatures and Stationery dialog box.
- The signature will now be automatically included in all new, replied to, and forwarded messages.
Format Outgoing Messages
You can apply formatting to all outgoing messages.
To format outgoing messages:
- Select the File menu tab and click Options.
- Select Mail.
- Select options, such as outgoing messages being composed in Rich Text Format, and click OK to save the changes.
Adding a Theme and Signature to Your Messages
Duration: 10 to 15 minutes.
In this exercise, you will create and add a signature to a message, as well as a theme.
- Create an email signature to apply to all of your new, replied to, and forwarded messages.
- Compose a new email to a colleague or friend.
- Apply the Slice theme to the email, and make the page color of your email blue.
- Send the message.