How to Work with Multiple Windows in Microsoft Word

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In Brief...

It is sometimes beneficial to view two different parts of the same document or multiple documents at the same time. You can accomplish this by working with multiple windows. The following steps will show you how to split the window the document is in, add a new window and then arrange the windows such that you can view them side by side, and arrange windows to view multiple different documents simultaneously.

This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016.

Instructions

Splitting a Window to View Different Parts of One Document in One Window

Splitting a window enables you to view different parts of one document at one time. To split a window:

  1. From the VIEW tab in the Window group, click Split.
    Click Split

  2. The split line will appear in the center of your document. Click your mouse to accept that position or move your mouse up or down before clicking to change the location.

  3. Place your cursor above and below the split line and experiment with scrolling each section independently.

  4. Click Remove Split to get rid of the split line.
    Click Remove Split

Open a Second Window to View One Document in Two Windows

It is possible to have the same document open in two different windows at the same time. You can then view them side by side, which makes it easy to see different parts of the document at the same time. Depending on what you are trying to accomplish, this is often more efficient than splitting the document. To view your document in two windows simultaneously:

  1. From the VIEW tab in the Window group, click New Window.
    Click New Window

  2. To view the two windows side by side, click View Side by Side.
    Click View Side by Side

  3. Changes you make in either window will also appear in the other window. To get back to one window, simply close one of the windows.

Arranging Windows such that All Open Windows get Equal Screen Space

If you have multiple documents or windows of one document open and want to view all at the same time, you can easily do so.

  1. From the VIEW tab in the Window group, click Arrange All.
    Click Arrange All

  2. To maximize one of the windows, simply click the Maximize box in the upper right corner of the window.
    Maximize Box

  3. To change the way the windows are laid out on your screen, simply drag the windows to the size you want.

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Author: Dave Dunn

Dave Dunn joined Webucator as Chief Operating Officer in early 2009. He has served as a CFO and COO for numerous small and medium-sized companies, including Summit Software Company, Insight Research Group, Avalon Consulting, CampaignBase.com and HealthcareOne. He has expertise in business development, financial management, marketing and human resources and particularly enjoys working with rapidly growing companies.

Dave received his Bachelor of Arts from Hamilton College and his MBA from Syracuse University. He has served as Chairman of the Board of the Montessori School of Syracuse since 2001.

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