Tips for Using Find and Replace in Microsoft Word

In Brief...

You can find and replace more than text in Word. The following tips will help you quickly look for and replace formatting issues.

This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016.


One useful Find and Replace tip is how to remove blank paragraphs. This would occur when Enter is pressed twice. In a document with paragraph marks showing, this would look like so:

Paragraph Marks

To quickly find and replace this issue, in the Find and Replace dialog box, find ^p^p and replace it with ^p.

Replace Tab

Another Find and Replace tip is replacing formatting. To do so, when in the Find and Replace dialog box, on either the Find or Replace tab, select Formatting.

Format on Find Tab

Select the formatting feature you want to search for and specify options in the dialog box that is displayed.

Select Options

Author: Dave Dunn

Dave Dunn joined Webucator as Chief Operating Officer in early 2009. He has served as a CFO and COO for numerous small and medium-sized companies, including Summit Software Company, Insight Research Group, Avalon Consulting, and HealthcareOne. He has expertise in business development, financial management, marketing and human resources and particularly enjoys working with rapidly growing companies.

Dave received his Bachelor of Arts from Hamilton College and his MBA from Syracuse University. He has served as Chairman of the Board of the Montessori School of Syracuse since 2001.