There are several different types of paragraphs, but four are primarily used in business writing. To understand what type of paragraph you want to write, you will need to determine the purpose of the document.
When writing any kind of lengthy business document, keep the paragraphs short. Two or three sentences, especially if they are compound or compound-complex sentences, are preferred. One reason is to create white space, which is easier on the eye than lines of type, for your reader. Short paragraphs also make it easier for the reader to go back through the document and find important information quickly. Use appropriate headings to guide the reader through the document and organize the paragraphs accordingly under the headings.
Janie Sullivan, MBA, MAEd, has been teaching adult learners for over 20 years. She has taught online over 15 years, specializing in writing, communications, and small business applications. Janie directs the Center for Writing Excellence where she offers writing, editing, and formatting services for writers. She has been published in several newspapers and magazines as well as multiple online sites. She teaches communication, business strategy, leadership, and management courses. Janie has published a book "Develop and Deliver an Online Class." This is the third book she has written about writing and teaching online. She also has published a novel and an anthology of short stories.