How to Track Changes in Microsoft PowerPoint

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In Brief...

Unlike Word, PowerPoint does not provide a Track Changes reviewing option. If you would like to track changes in a presentation, you should have the reviewer review a working copy of the presentation and then compare the two presentations.

This feature works the same in all modern versions of Microsoft PowerPoint: 2010, 2013, and 2016.

Instructions

It may be useful to set, in that copy, the reviewer's user name by selecting File > Options, and then on the General tab, under Personalize your copy of Microsoft Office, setting these options.

Reviewer's User Name


When the file has been reviewed:

  1. Open the reviewed file.

  2. Select the Review tab, and in the Compare group, select Compare.
    Select Compare

  3. From the dialog box, locate the original copy, select it, and click Merge.
    Click Merge

  4. The Comments and Revisions panes will open on the right, showing changes and any inserted comments.
    Comments and Revisions Panes

  5. Select the revisions and you will see them noted in the presentation.
    Select Revisions

  6. Right-click the revision icon and select Accept Change to keep the change.
    Click Accept Change

  7. Save the file to save the changes that were made.

Discarding Changes from Specific Users

You can reject a specific user's changes when comparing the two files.

To reject a user's changes:

  1. In the copy reviewed by that person, from the Review tab, select Reject and then select Reject All Changes to the Presentation.
    Reject All Changes to the Presentation

  2. When you are done comparing the copies, select End Review from the Compare group.
    Compare Group End Review

  3. If you are sure all changes you want to make have been saved, select Yes in the pop-up that is displayed to end the review.

Managing Comments

As you are reviewing the changes to the document, you can also manage comments.

To manage comments:

  1. In the Comments pane, click the X to delete a comment.
    Click X to Delete

  2. You can respond to comments and add new ones by clicking New and adding your comment.
    New Comment

  3. Navigate through the comments using the Previous and Next arrows.
    Previous and Next Arrows

Author: Dave Dunn

Dave Dunn joined Webucator as Chief Operating Officer in early 2009. He has served as a CFO and COO for numerous small and medium-sized companies, including Summit Software Company, Insight Research Group, Avalon Consulting, CampaignBase.com and HealthcareOne. He has expertise in business development, financial management, marketing and human resources and particularly enjoys working with rapidly growing companies.

Dave received his Bachelor of Arts from Hamilton College and his MBA from Syracuse University. He has served as Chairman of the Board of the Montessori School of Syracuse since 2001.

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