How to Set Calendar Item Importance in Microsoft Outlook

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In Brief...

You can set a priority for a calendar item in Outlook much like you do for email messages, to allow recipients to categorize meetings.

This feature works the same in all modern versions of Microsoft Outlook: 2010, 2013, and 2016.


To set a priority for a meeting invitation in Outlook:

  1. While in the new invitation, select an item in the Tags group of the Meeting tab of the Ribbon. Choose Private, High Importance, or Low Importance.
    Set Meeting Priority

To set importance to a calendar item in Outlook:

  1. Within Calendar view, select the item, and on the Calendar Tools Meeting tab, from the Tags group, select Private, Low Importance, or High Importance.
    Set Item Importance

Author: Margaux Judge

Margaux Judge has worked as an e-learning editor and instructional designer for over ten years, writing and editing a wide variety of courses, from technical topics to soft skills. She has a Bachelor's degree in English and Textual Studies from Syracuse University and a Master's degree in Television Writing from Boston University.