How to Reply to a Meeting Invitation in Microsoft Outlook

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In Brief...

If a colleague sends you a meeting invitation in Outlook, you will need to reply. Follow these four steps to reply to a meeting invitation.

This feature works the same in all modern versions of Microsoft Outlook: 2010, 2013, and 2016.

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  1. Double-click the invitation in your Inbox to open it.
    Double Click

  2. In the Respond group on the Meeting tab of the Ribbon, choose whether to accept, tentatively select, decline, or propose a new time.
    Respond Group

  3. To accept, click Accept and then select Send the Response Now to send your response to the meeting organizer.

  4. The meeting now appears on your Calendar.

Author: Margaux Judge

Margaux Judge has worked as an e-learning editor and instructional designer for over ten years, writing and editing a wide variety of courses, from technical topics to soft skills. She has a Bachelor's degree in English and Textual Studies from Syracuse University and a Master's degree in Television Writing from Boston University.