How to Narrate a Presentation in PowerPoint on a Mac

Follow these instructions to create a narrated PowerPoint presentation on a Mac.

  1. Make sure your slides are complete.
  2. Add your script to each slide in the notes.
  3. Go to Slide 1.
  4. On the Transitions tab:
    1. Uncheck On Mouse Click.
    2. Check After: (leave number of seconds unchanged)
    3. Click Apply To All. Transitions Settings
  5. On the Slide Show tab, click Record Slide Show: Record Slide Show
  6. The presentation will start recording right away, but you can start it over for the slide by clicking the rewind icon: Rewind Icon
  7. Record the presentation. If you make a mistake, just click the rewind button for that slide and re-record the narration for that slide. Make sure you get it perfect before moving on as it's a pain to edit later.
  8. When you're done, click End Show in the upper left.  End Show
  9. Click Yes to indicate that you want to save the slide timings. Save Slide Timings
  10. Each slide will now have a speaker icon. Click on each speaker icon and, on the Audio Format tab, select Start > Automatically so that the audio will start automatically when the slide opens. Start Slide Automatically
  11. To test your slide show, click Play from Start on the Slide Show tab: Play from Start
Author: Nat Dunn

Nat Dunn is the founder of Webucator (, a company that has provided training for tens of thousands of students from thousands of organizations. Nat started the company in 2003 to combine his passion for technical training with his business expertise, and to help companies benefit from both. His previous experience was in sales, business and technical training, and management. Nat has an MBA from Harvard Business School and a BA in International Relations from Pomona College.

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