How to Add Built-in Fields in Microsoft Word

In Brief...

You can insert built-in fields in Word as a way to add placeholders for information that may change. The following four steps walk you through the process.

This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016.


  1. Place the cursor in your document where you want to insert the field.

  2. From the Insert tab on the Ribbon, in the Text group, select Quick Parts and then select Field.
    Select Field

  3. In the Field dialog box, from the Field names list, select the field. You can filter this list by selecting Categories.
    Field Dialog Box

  4. Customize the field by selecting any properties options you desire and then click OK to insert it.
    Customize the Field

Author: Dave Dunn

Dave Dunn joined Webucator as Chief Operating Officer in early 2009. He has served as a CFO and COO for numerous small and medium-sized companies, including Summit Software Company, Insight Research Group, Avalon Consulting, and HealthcareOne. He has expertise in business development, financial management, marketing and human resources and particularly enjoys working with rapidly growing companies.

Dave received his Bachelor of Arts from Hamilton College and his MBA from Syracuse University. He has served as Chairman of the Board of the Montessori School of Syracuse since 2001.